Procurement Specialist

Advantage Group International is seeking a Procurement Specialist to join our Corporate IT and Procurement team. This is a unique opportunity to shape and streamline our procurement operations, vendor management, and contract lifecycle processes. The successful candidate will be a detail-oriented and proactive professional who can manage vendor relationships, optimize procurement workflows, and ensure compliance across all procurement activities.

About The Role
We are looking for a strategic and pragmatic Procurement Specialist to support our procurement operations and vendor coordination efforts. This is a hands-on role for someone who thrives on process optimization, stakeholder engagement, and driving cost efficiencies. You will be responsible for managing vendor intake, contract renewals, reporting, and procurement documentation. Working closely with internal teams and external vendors, you'll ensure procurement activities are efficient, compliant, and aligned with business needs.

In other words, we need someone who:

• Is passionate about procurement excellence and vendor relationship management
• Thrives on organizing and streamlining procurement processes and documentation
• Possesses strong analytical skills and can identify opportunities for cost savings and process improvements
• Can work autonomously to manage procurement operations while collaborating across departments
• Has experience reviewing contracts, managing renewals, and ensuring compliance with internal policies
• Is a clear communicator who can engage stakeholders and vendors with professionalism and clarity
• Has a proven track record of supporting procurement functions in a fast-paced, dynamic environment

Your Day-to-Day
Your role will be to support and optimize our procurement operations. Your responsibilities will involve:

• Coordinating new vendor evaluations including planning, analysis, due diligence, and documentation
• Supporting vendor cancellations, sunsetting initiatives, and consolidation efforts
• Maintaining daily updates and monthly reporting on vendor changes and procurement metrics
• Managing the procurement inbox and ticketing system, ensuring timely responses to inquiries
• Conducting stakeholder feedback sessions and quarterly business reviews (QBRs)
• Identifying and implementing process improvements and automation opportunities
• Developing and maintaining procurement documentation, SOPs, and workflows
• Assisting with financial reporting, budget tracking, and vendor spend analysis
• Supporting cost-saving initiatives and license audits
• Tracking and managing contract renewals, certifications, and compliance documentation
• Reviewing and summarizing contracts, maintaining vendor records and documentation
• Acting as a subject matter expert (SME) for procurement processes and ensuring documentation is current

Your Skill Set
You should have hands-on experience with most of the following, demonstrating a practical and organized approach:

• Procurement Tools: Familiarity with procurement systems and vendor management platforms
• Contract Management: Experience reviewing, summarizing, and managing vendor contracts
• Reporting & Analysis: Strong skills in tracking budgets, analyzing spend, and generating procurement reports
• Process Optimization: Ability to identify inefficiencies and implement improvements
• Documentation: Strong organizational skills with a focus on maintaining accurate and accessible records
• Communication: Excellent written and verbal communication skills for engaging stakeholders and vendors

You must have:

• 3+ years of experience in procurement, vendor management, or a related field
• Strong organizational and analytical skills with attention to detail
• Experience with contract review, vendor coordination, and procurement systems
• A proactive, ownership-driven mindset with a passion for process improvement
• Ability to manage multiple priorities and work independently in a fast-paced environment

You must be:

• A detail-oriented problem-solver who thrives on structure and clarity
• A collaborative partner to internal teams and external vendors
• Passionate about driving efficiency and compliance in procurement operations
• Flexible with work hours, including occasional evenings in EST to support global teams

Why Should You Work with Us?
The Advantage Group offers an excellent work-life balance and a culture that values innovation and individual contribution, including the following:

• Stable company, with an established client-base and a continual steady growth
• Excellent work-life balance: flexible hours, hybrid working and generous vacation policy
• Opportunities for growth and professional development in an environment that encourages learning
• Hybrid work environment
• A paid day off on your birthday
• One volunteer day off per year
• Intelligent, passionate, and collaborative team members who value craftsmanship
• Unique business and technical problems; a new challenge around every corner
• Strong corporate culture: Monthly company-wide gatherings for global community-building
• Health benefits including counselling and mental health support
• Competitive compensation including Group RRSP

Location:
Hybrid – one day a week / bi-weekly – Toronto GTA

Don't meet every single requirement?
Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a diverse, inclusive, and authentic workplace; therefore, if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles at Advantage.
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