Digital Procurement Specialist

Story Behind the Need

• The Procurement team is expanding its Procure-to-Pay (P2P) platform. This role will focus on tactical vendor onboarding, project execution, and supplier outreach to ensure smooth adoption of digital procurement tools.

The successful candidate will:

• Play a key role in modernizing procurement processes through digital enablement.
• Gain exposure to enterprise-level procurement transformation projects.
• Work in a collaborative, agile environment with opportunities for career growth and long-term extension.

Job Description:

Responsibilities:

• Liaise with multiple stakeholders (Business, Category Managers, Finance, Suppliers) to obtain data required to determine how to most effectively transition spend into automated procurement tools.
• Identify users that will require transition into digital procurement platforms as a result of enablement and partner with supporting teams (IT, related functions) to identify dependencies and action appropriately.
• Execute enablement and transaction setup activities (such as catalog development) to facilitate successful transition of supplier spend into procurement tools (e.g., Ivalua).
• Supplier Record Readiness: Ensure supplier records are accurate and complete for issuing requisitions, purchase orders, and processing invoices/payments.
• Contract Readiness: Validate that contracts are referenced correctly and aligned with business requirements.
• Buying Channels and Invoice Channels: Align buying channels and invoice processes with procurement strategy, ensuring compliance and efficiency.
• Change Management: Drive internal and external change management activities to support supplier enablement and adoption of digital tools.
• Develop processes, tools, and systems to maintain catalog databases and keep them up-to-date.
• Create catalog best practices and develop tools/templates to streamline and standardize digital procurement practices from a strategic sourcing perspective.
• Identify opportunities for catalog deployment with internal stakeholders and vendor community.
• Develop electronic catalogs (eCatalogs) to enable local-level ordering and centralized visibility where required.
• Ensure eCatalogs are integrated into procure-to-pay processes and systems (e.g., Ivalua).
• Update, maintain, and track all articles in the relevant eCatalog system(s).
• Conduct analysis and report on procurement-related metrics (e.g., compliance, terms).
• Leverage existing tools to make recommendations on effective approaches to transition existing suppliers into digital procurement platforms.
• Review and validate supplier contracts for completeness, accuracy, and compliance with procurement policies.
• Determine how each contract fits into existing procure-to-pay buying channels (e.g., catalog-based, non-catalog, punchout).
• Assess contract structure and terms to identify the most efficient way to enable purchasing within Ivalua.
• Define purchase order setup requirements based on contract details, including:
• Spend allocation and limits.
• PO and line-item structure for catalog or non-catalog orders.
• Perform any additional tasks or responsibilities as assigned by the manager/ project lead

Candidate Requirements/Must Have Skills:

• 5 years of relevant experience with procurement technologies (preferably Ivalua).
• Proficiency in Microsoft Office applications.

Soft Skills

• Strong communication skills and ability to engage with various levels within the organization.
• Ability to work independently with minimal direction and be self-driven.

Nice-To-Have Skills:

• Applicable certifications (Ivalua or similar procurement platforms) considered a plus.
• Advanced MS Excel expertise (pivot tables, v-lookups, macros) considered an asset.
• Applicable industry experience (Procurement, Retail) considered a strong asset.

Education:

• Undergraduate Degree