Office Administrator

Company Overview

Amix Group is a family-owned company founded in 1971 in the scrap metal recycling industry. We are an integrated and diversified group of companies for the industrial sector, committed to delivering high-quality services across various projects. Our mission is to lead in marine transportation, steel sales, metal recycling, and ready-mix concrete while upholding our values of integrity and excellence.

Summary

Amix is looking for a skilled and experienced individual to fill an exciting, fast-paced position as the Office Administrator at our corporate office in New Westminster. This position will be working with and supporting the Operations and Management teams based in the head office.

What will the role be doing:

The Office Administrator has strong organizational and office administrative skills. The role will include front office duties and will be the first line of communication with all visitors and guests. The Office Administrator will take the initiative for improving efficiency and maintain a well-functioning office environment.

The Office Administrator will cover a variety of interactions including employees and external customers throughout the workday. The Office Administrator must maintain positive, friendly, cooperative relationships with all internal and external stakeholders and will report directly into the Corporate Services Manager.

Responsibilities:

The Office Administrator will be responsible but not limited to the following:

• Greeting and assisting visitors, guests, contractors, and employees upon arrival to the office in a professional manner. Assist with providing directions, and assistance such as contractor orientation and providing meeting assistance as needed. Orientation for new employees, office efficiencies will also be part of the role.
• Ensure daily office operations are maintained including supply ordering, maintaining office services including photocopiers, shredding. In concert with Procurement guidelines, assist with ordering office supplies and other materials and services required to ensure office supplies are stocked to optimal levels at all times.
• Responsible for working with those who utilize the company corporate travel plan including bookings, reconciliations, managing credits and reviewing of prices for recommendations. This includes reconciliations monthly for invoices and billings.
• User administration and data entry for various applications and web platforms including but not limited to onboarding/offboarding employees, providing reports as requested.
• Being front line support for electronic device and setup for employees and new hires. This including setting up work stations for new employees and maintaining the tracking list for IT assets.
• Coordinating the needs for the boardroom, maintaining office common areas and a clean and safe work environment. Coordinating employee parking needs and assignments, as well as office and building access.
• Supporting the operations and team's administrative needs including filing, scanning and copying of documents as needed. Ensuring that all office supplies are replenished as needed.
• Reconcile credit card statements with submitted receipts monthly. Prepare expense reports and submit them to the appropriate authorizing personnel for approval in a timely manner.
• User administration and data entry for various applications and web platforms. Weekly maintenance reports created from Helm and creates reports.
• Assisting procurement with Norming and Invoices – transfer invoices with no costs from the Office to procurement. Preparing MasterCard statements and expense reports as needed.
• Other duties as assigned.

Qualifications and Experience:

Amix is looking for a candidate with the following qualifications and experience:

• 3-5 years' experience in Office Administration or as an Administrative Assistant
• Strong communication skills (both written and oral)
• Strong computer skills specifically with the MS Office Suite
• Excellent organizational skills and strong attention to detail
• Time management skills and ability to prioritize and to work under pressure.
• Capable of working independently and as part of a team
• Advanced data entry skills with high level of accuracy
• Experience with payroll is an asset
• Experience with Purchase orders and invoices is an asset

If you are a dedicated Office Administrator looking to make a positive impact within our organization, we encourage you to apply. We offer competitive compensation packages and opportunities for professional growth For more information, please visit our website for further details

Job Types: Full-time, Permanent

Pay: From $52,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Work Location: In person