Legal Assistant

2 days ago

West Vancouver, British Columbia, Canada Robert Half Full time $65,000 - $80,000 per year

Robert Half is hiring a Legal Assistant / Executive Assistant for our client, a boutique law practice in West Vancouver.

About Us

We are a modern, boutique legal practice located in West Vancouver, specializing in business law for clients conducting real estate transactions through corporations and limited partnerships. With a tight-knit team of three lawyers, we are a progressive, dynamic, and rapidly growing firm.

Our Culture
We foster a professional yet collegial environment that balances a friendly atmosphere with the high standards of a transactional law practice. Our work is fast-paced and dynamic, often requiring focus under tight deadlines. We are a collaborative team that supports one another through high-pressure closings, maintaining a positive perspective and strong camaraderie. We value team cohesion, occasionally enjoying team meals and social events. Above all, we prioritize continuous learning, diligence, and delivering exceptional service to our clients.

The Role

We are seeking an experienced Legal Assistant to facilitate our daily operations. This position requires a versatile professional capable of managing legal production work, administrative organization, executive support, and general office management.

Key Responsibilities

  • Document Management:
    Drafting, formatting, and editing Word and PDF documents; creating templates to streamline workflows; scanning/archiving files; and preparing transmittal letters.
  • Data Integrity:
    Managing data entry and generating documents based on specific inputs. You will be responsible for quality control, reviewing data entered by others to ensure absolute accuracy.
  • Executive Support:
    Providing direct administrative assistance to the legal team, including managing calendars, scheduling client meetings, securing reservations, and coordinating team lunches.
  • Task Management:
    Maintaining detailed task lists, proactively communicating status updates, and ensuring follow-up on pending items to meet deadlines.
  • Communications:
    Monitoring the general inbox to organize emails and documents, ensuring urgent matters are addressed promptly, and fielding telephone inquiries.
  • Financial Administration:
    Reviewing client invoices against internal checklists to ensure accuracy prior to processing.
  • Office Operations:
    Overseeing general office management, including maintaining inventory, handling courier arrangements, and managing vendor relationships.

The Ideal Candidate

You are a proactive self-starter with strong technical proficiency and the initiative to solve problems independently. You possess excellent communication skills and a rigorous attention to detail.

Requirements

  • Experience:
    5+ years of experience as a legal assistant, preferably within a solicitor's practice (Corporate or Real Estate focus).
  • Technical Skills:
    Proficiency with
    LTSA
    ,
    BC Online
    , and
    BC Registries
    is required.
  • Attributes:
    A solution-oriented professional who thrives in a collaborative, small-team environment.

Compensation & Benefits

  • Base Salary:
    $65,000 – $80,000 CAD per annum.
  • Health Benefits:
    Extended health benefits (80% employer paid / 20% employee paid).
  • Vacation:
    3 weeks of vacation

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