Administrative Assistant

Matix Lumber Inc. is a family and locally owned and operated professional building supply centre that provides for all of your building needs. We are a building supply and project centre providing project providing contractors and do-it yourself builders with the tools, materials, design, and construction services to support projects of any scale.

Matix Lumber services all sectors of the building industry and offer a comprehensive selection of quality lumber and building materials manufactured by North America's leading producers. We provide contractors, avid builders DIYers, and community leaders the tools, construction service, and design expertise to support residential and commercial projects – from start to finish.

We believe in building collaborative, mutually beneficial relationships with everyone we work with and have been able to achieve this through our industry experience, sound project execution, and visionary thinking.

We are looking for an Administrative Assistant join our growing team. Consider applying for this incredible opportunity

The successful candidate will have duties such as but not limited to:

• Maintaining and proactively organizing complex calendars, organizing meetings and conference calls, ensuring the SMT has all the relevant information prior to meetings.
• Completing expense reports and coordinating with team on expenses and invoice approvals.
• The composition and/or preparation of presentations such as memorandums, correspondence, financial proposals / reports, etc..
• Planning events and meetings.
• Assist with maintaining safety compliance documentation and records, including accident reports, safety audits, and training logs.
• Ordering supplies as well as maintaining and managing the boardroom and common areas.
• The ability to greet visitors, answer phone calls, and direct inquiries to the appropriate departments.
• Act as a back-up to other Administrative Assistants in the company
• Other duties as assigned.

The ideal candidate will have:

• A post-Secondary Diploma in Business Administration (or relevant discipline) and/or a combination of education and experience.
• 3-5 years' experience in an Administrative Assistant role.
• Previous experience supporting Executive teams is preferred.
• Ability to uphold protocol, professionalism and confidentiality always.
• Strong knowledge of office procedures and practices.
• Proficient with MS Office (e.g., Outlook, Word, Excel, PowerPoint).
• Resourceful and flexible.
• Proven organizational and time management skills.
• Good problem-solving skills and the ability to make the necessary decisions to move work forward.
• Able to work efficiently as a part of a team as well as independently.
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
• Able to work well under pressure.
• Ability to meet set deadlines.
• Strong time management and prioritizing skills.
• Strong attention to detail in all areas of work.

Ability to provide excellent internal customer service to other departments in the Company, and being able to follow up on requests, either in person or remotely when required.

Our employees enjoy a full range of health benefits and other Company perks including benefits, store discount, tuition reimbursement, and much more.

If you are interested in this exciting opportunity with Matix Lumber, apply today with your resume.

Matix Lumber is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all. Matix Lumber provides equal employment opportunity to all employees and applicants without regard to an individual's protected status under the Human Rights Code including but not limited to: race/ethnicity, persons with disabilities, members of visible minorities, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, military or veteran status, or any other protected status. Accommodations are available upon request throughout all aspects of the selection process. Candidates requiring accommodations may contact

We thank all candidates for their interest, only those selected for an interview will be contacted.