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Office Administrative Assistant
2 weeks ago
About Us:
At J-Star Trucking, we are a trusted leader in the trucking and logistics industry, providing safe and reliable transportation solutions. We are currently seeking an organized, detail-oriented Office Administrator/Assistant to support our operations and contribute to the smooth running of our office. If you're looking for a dynamic role in a fast-paced environment, we'd love to meet you
Job Description:
As the Office Administrator/Assistant, you will be responsible for a variety of administrative tasks, including supporting office operations, assisting with scheduling and documentation, handling communications, and maintaining office supplies. You will work closely with both management and the truck drivers to ensure seamless day-to-day operations.
Responsibilities:
- Answering phone calls and directing inquiries to the appropriate team members
- Managing office correspondence, including emails, faxes, and mail
- Assisting in scheduling appointments, meetings, and dispatches for truck drivers
- Handling driver documentation, including logs, licenses, permits, and other compliance-related records
- Maintaining inventory of office supplies and placing orders as needed
- Preparing and processing invoices and payments
- Assisting with payroll processing and employee time tracking
- Maintaining an organized filing system, both physical and digital
- Providing administrative support to management and other team members
- Ensuring office equipment is in working order and arranging for repairs when needed
- Coordinating and organizing office events, meetings, and travel arrangements
Qualifications:
- High school diploma or equivalent (Associate's or Bachelor's degree is a plus)
- Proven experience in an administrative role (preferably in a trucking or logistics environment)
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Knowledge of office management systems and procedures
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to multitask and manage time effectively
- Knowledge of trucking industry terminology or experience in logistics is a plus
- Ability to work well independently and as part of a team
- Positive attitude and willingness to learn
Benefits:
- Competitive salary
- Health, dental, and vision insurance
- Paid time off (PTO)
- Opportunities for career growth and professional development
- Friendly and supportive work environment
Job Types: Full-time, Permanent
Pay: $22.00-$26.00 per hour
Benefits:
- Paid time off
Work Location: In person
