Contracted Services Administrative Assistant

2 weeks ago

Abbotsford, British Columbia, Canada Communitas Supportive Care Society Full time

POSITION SUMMARY

The Contracted Services Administrative Assistant position provides administrative assistance to the Contracted Services Coordinators.

SPECIFIC DUTIES

  • Program Support

  • Track requirements (First Aid, Driver's Abstracts etc.) for contractors, send out requirements, inform contractors when requirements are coming due

  • Fulfill First Contact responsibilities including sending out applications, filing, completing initial screening, checking references and tracking new applicant process
  • Monitor applicant list of potential contractors

  • Maintain/update contact information for contractors and families

  • Clerical Duties

  • Receive, scan and electronically file caregiver respite invoices

  • Compile yellow binders for new persons served in the Home Share program
  • Clerical assistance as needed by Contracted Service Coordinators

  • Receive signed contracts and upload to One Drive

  • Financial Duties

  • Submit caregiver invoices to accounting for payment

  • Calculate and record payment amounts and forward to Accounting for payment
  • Maintain/update caregiver payment spreadsheet
  • Record days/hours of respite used on Respite Service spreadsheet

Current Opening: 20 hours a week.(temporary for three months)

  • Proven office/administrative experience
  • Excellent computer skills with experience in Microsoft Office (Word, Excel, Access)
  • A philosophy of service that is in line with Communitas' Vision, Mission and Values
  • Outgoing personality that can relate well to families/caregivers and positively represent
  • Communitas in the community
  • Knowledge/experience relating to people who have diverse abilities or illness is an asset
  • Able to take initiative and work independently
  • Excellent written and verbal communication skills
  • Excellent teamwork skills, as well as the ability to work interdependently without supervision
  • Ability to work accurately and effectively in a fast-paced and changing environment

Here's what Communitas offers:

  • Competitive wages
  • Generous benefits package for full-time employees
  • Opportunity for growth
  • On the job training and support

Salary: $25.32-$28.01 per hour

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