Current jobs related to URGENT: Construction Administrative Assistant - Toronto, Ontario - WorkStaff360

  • URGENT: Construction Project Management Assistant

    1 week ago

    Toronto, Ontario, Canada WorkStaff360 Full time US$6 - US$8

    URGENT: Construction Project Management Assistant (US federal/government - construction experience is required)Application Deadline: 13 December 2025Department: OperationsEmployment Type: Full TimeLocation: TorontoCompensation: $6.00 - $8.00 / hourDescriptionAssist project managers with day-to-day administrative tasks related to active projectsServe as a...

  • URGENT: Administrative

    1 day ago

    Toronto, Ontario, Canada WorkStaff360 Full time $48,000 - $52,000 per year

    URGENT: Administrative & Billing Assistant (invoice and quotation experience is required)Application Deadline: 22 November 2025Department: OperationsEmployment Type: Full TimeLocation: TorontoCompensation: $4.00 - $5.00 / hourDescriptionPrepare and create service estimatesEmail estimates to customers and follow up for approvalConvert approved estimates into...

  • URGENT: Part-Time Administrative Assistant

    5 days ago

    Toronto, Ontario, Canada WorkStaff360 Full time $20,800 per year

    URGENT: Part-Time Administrative Assistant (international experience as admin is required)Application Deadline: 22 November 2025Department: OperationsEmployment Type: Part TimeLocation: TorontoCompensation: $4.00 - $5.00 / hourDescriptionAnswer incoming calls, return missed calls, and handle basic inquiries.Schedule appointments, consultations, and follow-up...

  • URGENT: Executive Assistant to the Founder

    1 week ago

    Toronto, Ontario, Canada WorkStaff360 Full time US$5 - US$7

    URGENT: Executive Assistant to the Founder (Shopify experience is required)Application Deadline: 22 November 2025Department: OperationsEmployment Type: Full TimeLocation: TorontoCompensation: $5.00 - $7.00 / hourDescriptionManage executive calendars, schedule meetings, and coordinate internal and external appointments.Organize, track, and maintain business...

  • URGENT: Executive Assistant to the Founder

    2 days ago

    Toronto, Ontario, Canada WorkStaff360 Full time US$5 - US$7

    URGENT: Executive Assistant to the Founder (Shopify experience is a PLUS)Application Deadline: 22 November 2025Department: OperationsEmployment Type: Full TimeLocation: TorontoCompensation: $5.00 - $7.00 / hourDescriptionManage executive calendars, schedule meetings, and coordinate internal and external appointments.Organize, track, and maintain business...

  • Administrative Assistant, Project Management

    1 week ago

    Toronto, Ontario, Canada Defence Construction Canada Full time $60,000 - $90,000 per year

    The Administrative Assistant, Project Management coordinates and carries out administrative activities for the Project and Program Management service line for employees at all levels of the business unit. Leveraging their knowledge of the construction industry, the incumbent provides high-quality, timely, efficient and effective services, including entering...

  • Project Administrator

    2 weeks ago

    Toronto, Ontario, Canada Graham Construction Full time $60,000 - $90,000 per year

    Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and...

  • Administrative Assistant, Project Management

    1 week ago

    Toronto, Ontario, Canada Defence Construction Canada Full time $60,000 - $80,000 per year

    Who Can Apply?:Internal (DCC Employees) and External (General Public)Salary Range$50,407 - $65,528Employment StatusContinuingTerm LengthSecurity Level:SecretLanguage RequirementEnglish EssentialClosing Date31/10/2025CountryCanadaThe Administrative Assistant, Project Management coordinates and carries out administrative activities for the Project and Program...

  • URGENT: Customer Support

    2 days ago

    Toronto, Ontario, Canada WorkStaff360 Full time

    URGENT: Customer Support & Administrative Assistant (solar industry experience is preferred)Application Deadline: 22 November 2025Department: OperationsEmployment Type: Full TimeLocation: TorontoDescriptionMonitor the general company inbox, respond to inquiries when possible, and forward emails to the appropriate team members as needed.Answer inbound calls...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Pomerleau Full time $60,000 - $80,000 per year

    General InformationJob LocationToronto, ONDate Published10-Oct-2025DepartmentAdministrationEmployment TypePermanentWorking ArrangementHybridRole TypeFull-TimeJob DescriptionReady to build your career? We want to hear from you.Administrative professionals are the pulse of every office. Join our collaborative project team to drive the estimating process and...

URGENT: Construction Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada WorkStaff360 Full time $31,200 per year
URGENT: Construction Administrative Assistant (bid management and documentation experience is required)

Application Deadline: 22 November 2025

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $5.00 - $6.00 / hour


Description
  • Review bid invitations and organize relevant documentation for submission.
  • Track and manage incoming bid requests through CRM or shared platforms.
  • Assist in preparing proposals, quotes, and other bid-related documents.
  • Maintain a schedule of bid deadlines and ensure timely follow-ups.
  • Support the estimating team with administrative and research tasks as needed.
  • Update and manage client and project data in the company CRM system.
  • Track proposal statuses, follow up with clients, and log all communication records.
  • Generate reports summarizing bid activity, submission rates, and outcomes.
  • Liaise with subcontractors, vendors, and suppliers to gather quotes and supporting documents.
  • Coordinate with internal departments to ensure complete and accurate proposal submissions.
  • Assist in compiling company prequalification packages and compliance documents.
  • Maintain organized digital records of bid submissions, RFP responses, and related correspondence.
  • Prepare weekly summaries of ongoing and completed bids for management review.
  • Ensure accuracy and consistency of all outgoing documents.

Hard Requirements:
  • 2+ years of experience in construction administration, estimating coordination, or bid management.
  • Strong knowledge of construction terminology, proposal processes, and documentation standards.
  • Experience with CRM systems (e.g., HubSpot, Salesforce, or construction-specific CRMs).
  • Excellent written and verbal communication skills in English.
  • Advanced proficiency in Microsoft Excel, Outlook, Teams, and Word.
  • Strong attention to detail, organizational, and time management skills.
  • Ability to work independently and meet tight deadlines across multiple projects.

Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM–6PM Eastern Standard Time

Offer and Benefits:
  • Weeks 1–6: $5 USD/hour 
  • Weeks 6 onwards: $6 USD/hour