Administrative Assistant

About Us

Vancouver Career College (VaCC) is a leading private institution in British Columbia, known for its practical, hands-on learning approach, VaCC ensures students gain the skills needed for today's job market. The college's experienced instructors bring real-world expertise to the classroom, enhancing the learning experience. VaCC provides robust career services, including job placement assistance, to help students transition smoothly into their chosen careers. Accredited by the Private Training Institutions Regulatory Unit (PTIRU), VaCC maintains high educational standards and flexible learning options to meet diverse student needs. Founded in 1996, VaCC offers programs in healthcare, business, technology, education and trades.

Your Role in a Snapshot:

"Administrative Assistant: The Backbone of Efficient Operations"

An Administrative Assistant plays a vital role in keeping an office running smoothly. They handle a variety of tasks, including managing schedules, organizing files, responding to emails, and coordinating meetings. In this role, attention to detail, strong communication skills, and the ability to multitask are essential. Administrative Assistants often act as the first point of contact for both internal and external stakeholders, ensuring that operations flow seamlessly across departments.

Compensation: $ /hr

Job Type: Part Time, Permanent, Onsite

Work Hours: Morning Shifts 25hrs a week, occasional weekends. Could lead to a full-time salaried position

Location: VaCC Coquitlam Campus

Expected Start Date: ASAP

Your Day to Day:

Specifically, the "Administrative Assistant" will be responsible for:

• Providing general support, including but not limited to mailing, scanning and faxing, ordering supplies, reception coverage, preparing correspondence, data entry, filing, helping with student schedules, and maintaining databases, reports, documents, and other office files.
• Front Desk duties such as greeting visitors to the campus and directing them to the appropriate area
• Assisting the Career Services department with its activities
• Maintaining general security by managing access to the campus facilities and equipment, and supplies. If available, observe the security monitor.
• Maintaining internal communication and messages between staff and students
• Maintaining student transcript databases through entering marks and attendance
• Maintaining policies, procedures, and up-to-date forms files; keeping files adequately stocked
• Supervising entrance examinations for admissions staff, and student make-up examinations for instructors
• Monitoring, maintaining, and ordering general office supplies, books, and academic consumables for the campus
• Providing back up & support with respect to: Orientation, Recruitment, Instructor support, Campus processes and procedures.

What You Bring to the Table:

• Requires at least 1 year of office experience and a graduation degree.
• Must have advanced oral and written communication skills, including presentation and group facilitation.
• Demonstrates high standards of behavior, professionalism, and commitment to quality service.
• Experience with both in-person and online event procedures, tools, and advanced Microsoft Office knowledge.
• Excellent organizational skills, ability to multi-task, and strong team player.
• Ability to build relationships with external vendors, make decisions under pressure, and experience with email marketing is an asset.

Bonus Points For:

• Familiarity with office management software and tools such as CRM systems or project management platforms.

Don't hold back—apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.

We are proudly Canadian — rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.