Administrative Assistant

Synergy Projects Ltd. is looking for an Administrative Assistant to join our team in Edmonton, Alberta.

We are a commercial construction firm in the Edmonton area, with several current projects underway, including, light industrial, commercial office, retail, and tenant improvement work. We offer competitive wages and benefits, and we support employee development and growth through apprenticeship training and promoting internally.

Great talent is at the heart of Synergy Projects. It’s why we invest in individuals, teams, ideas, and a collective vision for doing things that have an impact.

**SYNERGY PROJECTS LTD.**

**About Synergy Projects Ltd.**

Synergy Projects Ltd. (SPL) is a division of the Synergy Group of Companies (SGC). SGC’s business is organized to provide our clients with all their commercial construction, interior build-out, real estate investment, and development needs. We accomplish this through seven business units that operate in three core divisions**:Commercial Buildings**, **Innerspaces**, and **SynVest**.

Each of our business units operates independently, provides strategic diversification for our overall operations, and offers a distinct competitive edge to our clients when integrated on common projects.

The combined ability of these different business units to service projects both large and small, and across all market segments, helps ensure that each and every project we complete benefits from our attention to detail and collective expertise—which includes everything from private market investments and design support to preconstruction services and furniture education.

At SGC, there’s nothing we love more than finding new ideas, stories, ventures, or opportunities—and making them into something real.

**Overview of the Position**:
This is a fast-paced position supporting a team of professionals involved in a variety of active construction projects. This position has two primary responsibilities - acting as the front desk reception for the head office and providing project related administrative support to various departments as needed. Duties range from filing, typing and correspondence, mail processing, ordering supplies, coordinating of boardrooms and conference lines, liaison between the building property managers/janitorial staff and the office, ensuring that all meeting rooms and public spaces are always kept tidy and presentable, answering phones and greeting visitors in person.

**Duties or Responsibilities**:

- Manage, maintain and monitor reception area
- Promptly receive and screen all incoming telephone calls, providing friendly and professional greetings, taking messages as appropriate and eliciting necessary information to allow timely and accurate responses
- Professionally greet, assist and/or direct all walk-in traffic
- Ensure timely and accurate maintenance of internal and external contact lists, manuals, and directories
- Facilitate general administration of the office including sending and receiving couriers, maintenance of office equipment and weekly ordering of office supplies
- Opening and distributing incoming mail; preparation and sending outgoing mail
- Preparation of forms, documents and correspondence as required
- Ensure the boardrooms and bistro are clean and supplies are stocked
- Compile expense reports for the management team
- Data enter invoices for payment
- Reconciliating vendor statements and credit cards
- Other duties as assigned by the management team

**Qualifiations Required**:

- High School Diploma
- Completion of an office administrative certificate or equivalent experience would be considered an asset
- Post Secondary education and/or experience in Accounting/Bookkeeping would be considered an asset

**Knowledge, Skills and Abilities**:

- Possess a mature, self-directed demeanor who must be able to work independently, and exercise complete discretion with confidential information
- Adaptable and able to balance multiple priorities
- Good typing and written communication skills, including business letter composition
- Excellent verbal communication and interpersonal skills, presents a professional image
- A customer service focus and able to work in a team environment but also separately
- Good time management and able to prioritize tasks
- Knowledge of an office environment and related administration requirements
- Proficient with computers, especially Microsoft Outlook, and the MS Office suite of tools (Word, Excel, etc.)
- Knowledge of various business machines, including fax, photocopy, etc.
- Strong organizational skills
- Energetic with a positive attitude

**Working Conditions**:
This is an office position, that may require extended periods of computer work including reviewing text on a computer screen, typing and using a mouse. Work is required to be completed within deadlines therefore overtime may be required.

**Benefits and Perks**:

- Competitive compensation and benefits
- RRSP Matching
- Share Program after one yea