Reconciliation Administrative Assistant

5 days ago

Port Alberni, Canada cermaq Full time

Cermaq is a world leading salmon farming company. We have a team of more than 3500 employees across Chile, Canada and Norway. A team committed and proud to grow superior seafood for a global market. At Cermaq, you become part of a meaningful, developing, and diverse workplace. We offer a wide range of job opportunities where you will be able to grow and learn in a sustainable and rapidly developing industry. We support our employees’ personal development and make it possible for you to realize new ideas and initiatives. Our culture is informal and committed. We are smart people in rubber boots. We care for each other, for the environment, and for our communities.

**Responsibilities**:
**1. Calendar Management**:

- Coordinate and schedule meetings, appointments, and travel arrangements for the Senior Reconciliation Advisor
- Manage and prioritize the executive's calendar to ensure optimal use of their time.

**2. Communication**:

- Act as a primary point of contact between the Senior Reconciliation Advisor and internal/external stakeholders.

**3. Task Coordination**:

- Prioritize and manage multiple tasks simultaneously, following through on issues in a timely manner.
- Coordinate and execute special projects and assignments as directed.

**4. Information Management**:

- Organize and maintain files and documentation, ensuring accuracy and accessibility.
- Conduct research and prepare background information as needed for meetings and presentations.

**5. Meeting Support**:

- Prepare meeting agendas, take minutes, and distribute follow-up materials.
- Ensure meeting rooms are set up and equipped with necessary resources.

**6. Travel Arrangements**:

- Assist in coordinating domestic and international travel itineraries, including flights, accommodations, and transportation.

**7. Confidentiality**:

- Handle sensitive information with the utmost confidentiality and discretion.

**Requirements**:

- Proven experience as an administrative assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to anticipate needs, make decisions, and work independently.
- Detail-oriented with a high level of accuracy.
- Ability to travel by automobile, plane, and boat.

**Working Conditions**:

- This is a full-time position located in our Ahousaht or Tofino office. Flexibility in working hours may be required based on the needs of the Senior Reconciliation Advisor.
- We provide company paid benefit upon hire, including 5 sick days per year and 3 weeks’ vacation.

**How to Apply**:
Cermaq Canada is an equal opportunities employer who provides a workplace that is free of discrimination.

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