Administrative Assistant

1 week ago

Port Alberni, Canada Salvation Army Full time

Description
To assist in the Alberni Valley Salvation Army business and employment relations functions, providing administrative support to Corps Officers/Executive Directors and the Administrative Coordinator.
**Hours**:
Part Time - 20 hours/week
**KEY RESPONSIBILITIES**:
Provides backup support/relief coverage for the administrative team as needed.
Draft and type business correspondence; sort and prioritize assignments within general guidelines; research and respond to difficult inquiries on behalf of the supervisor as assigned.
Accounts payable invoice coding and ensures they are paid in a timely manner.
Handle and ensure the protection of extremely confidential and sensitive employee/Officer, client and/or program files.
Maintaining Employee Database both online and hard copy. Ensuring all employees information and certificates are uploaded into our system.
Preparing and submitting the Biweekly payroll information.
Open and distribute incoming mail and process outgoing mail including materials of a confidential nature.
May order stationery supplies and assist in maintaining adequate office supplies/other supplies as needed, may arrange for maintenance of office equipment.
Prepare and receive paperwork for various projects and process as assigned by supervisor - month-end and year-end tasks, including reports and journal entries and other business-related projects and tasks as needed
Handling walk-in donations, and issue temp receipts; preparing official tax receipts.
Processing bank deposits; help deliver deposits to the bank.
Assist with employment relations correspondence; typing correspondence and preparing registered letters as assigned by supervisor.
Reviews and processes account reconciliations.
Assists with grant tracking.
Perform other duties as assigned.
**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education/Certifications**:
Completion of high school, plus specialized applicable courses of at least 6 months. (bookkeeping, office administration).
**Experience**:
At least 1-year prior experience, including experience in dealing with office equipment/tools and administrative/secretarial experience.
**Required Skills/Knowledge**:
Take universal precautions.
A proven ability to work in a team setting as well as a willingness to take personal initiatives.
The ability to adapt to interruptions in a normal work routine, and work in a fast-paced environment.
The ability to maintain confidentiality.
A willingness to adhere to a dress code of modesty, neatness and cleanliness.
An understanding of and support for the Mission Statement of the Salvation Army in Canada.
The successful applicant must have, or be willing to obtain, a criminal record check, clearance from the National Abuse Registry.
Microsoft Office and computer skills.
**PREFERRED SKILLS/CAPABILITIES**:
Must be detail oriented, possess a strong sense of integrity, confidentiality with professional ethics.
Familiarity with non-profit funding processes and procedures and asset.
Background check consent.
A clear vulnerable sector screening.

  • Administrative Assistant

    1 week ago

    Port Alberni, British Columbia, Canada Alberni-Clayoquot Regional District Full time

    Alberni-Clayoquot Regional District (ACRD) Administrative Assistant(Permanent Full-Time) The Alberni-Clayoquot Regional District (ACRD) is currently recruiting for a permanent full-time Administrative Assistant. Working under the direction of the Manager of Administrative Services, this position provides clerical, reception and administrative support...

  • Administrative Assistant

    2 weeks ago

    Port Alberni, Canada Coulson Group Full time

    Be part of the organizational backbone that keeps our operations running smoothly. Support our mission-driven aviation team as an Administrative Assistant at Coulson Aviation. In this role, you’ll provide critical administrative support, ensuring accuracy, efficiency, and seamless coordination across our projects and systems. As part of a growing, global...

  • Administrative Assistant Communications and Community Engagement

    2 days ago

    Port Alberni, Canada Yuułuʔiłʔatḥ Government Full time

    The Yuułuʔiłʔatḥ Government is a member of the Maa-nulth Treaty Society and, through the Maa - nulth First Nations Final Agreement, is a modern treaty Nation operating with a government-to - government relationship with Canada and the province of British Columbia. As a Self-Governing Indigenous Government, the Yuułuʔiłʔatḥ Government continues to...

  • Administrative Office Assistant

    21 hours ago

    Port Alberni, Canada Island Health Full time

    A health care organization is seeking an Entry-level Office Assistant in Port Alberni, responsible for providing clerical support, maintaining client records, and offering receptionist services. Successful candidates will have a Grade 12 education, courses in Microsoft Office, and prefer a year of clerical experience. Skills in communication, multi-tasking,...

  • Office Administrator

    1 week ago

    Port Alberni, Canada Hospitality Inn Hotel Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Construction Administrator

    7 days ago

    Port Alberni, Canada Coulson Group Full time

    **ABOUT COULSON AVIATION** **Coulson Aviation**is a global aerial firefighting company that operates in the USA, Canada, Australia, and South America. **Coulson Aviation** operates with a fleet of large aerial firefighting aircraft consisting of both fixed-wing and rotary-wing aircraft. With our fleet, we can run rapid aerial fire suppression, including...

  • Office Administration

    7 days ago

    Port Alberni, Canada Anytime Fitness Port Alberni Full time

    **Job Summary** **Responsibilities** - Manage daily office operations, including scheduling appointments and following up with members - Assist with member support by addressing inquiries and resolving issues promptly. - Operate phone systems to manage incoming calls and facilitate communication within the office - Ensuring the facility is tidy and...

  • Office Assistant

    7 days ago

    Port Alberni, Canada Nuu-chah-nulth Tribal Council Full time

    **The Nuu-chah-nulth Tribal Council (NTC) is seeking a permanent, full-time Office Assistant based out of Port Alberni, BC. The Office Assistant provides essential administrative support to the organization by offering reservation services to various departments and comprehensive clerical assistance to the NTC main office administration team. The Office...

  • Sales Administration

    4 days ago

    Port Alberni, Canada Port Boat House Full time

    Port Boat House is an industry leading dealership for Yamaha Outboards, ATVs, SxS’s, Ranger/Cutwater Boats, G3 Boats and North River Boats. We have been in business for over 40 years and are continually growing. We are looking to add a Sales Administrator to our Port Alberni team. The Sales Administrator is honest and team oriented. While no marine...

  • Administrative Co-ordinator

    1 week ago

    Port Alberni, Canada SAN INDUSTRIES LTD. Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 to less than 7 months **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...