Executive Assistant to Vice President

Job Number:

- J0725-1046
- Job Title:

- Executive Assistant to Vice President (2 Vacancies)
- Job Type:

- Permanent FT Management & non-union Professionals
- Bargaining Unit:

- Non-bargaining
- Campus:

- Progress Campus / Hybrid
- Location:

- Greater Toronto Area
- Pay Range:

- $77,550.00 - $96,939.00/Year
- Pay Band:

- 9 Admin
- Hours/Week:

- 35
- Shift Schedule:

- Monday - Friday, 8:30 am - 4:30 pm (flexibility to work outside of these hours as needed)
- Date Posted:

- July 25, 2025
- Closing Date:

- August 1, 2025

**Centennial College is currently hiring two divisional Executive Assistants (EA) to the Vice President (VP) for two separate divisions**:
***1. People, Equity and Culture (PEC)**
**2. Partnership, Enrolment and External Relations (PEER).**

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

**Position Summary**
As EA, you will serve as the first point of contact and liaison for internal and external stakeholders, including College leadership, staff, faculty, students, government representatives, community members and partner organizations. Working within a complex, confidential and unionized environment, the EA will provide high-level administrative, operational and strategic support to ensure the operational efficiency of the VP’s office.

This role will involve a range of functional activities, including: planning, budgeting, calendar and logistics management, travel coordination, preparation of reports and presentations, development of briefing materials, handling correspondence, maintaining centralized records and maintaining effective documentation practices. Also, the EA will engage in project activities and special events that support strategic initiatives.

As part of the core responsibilities, the EA will play a leadership role by supervising divisional Administrative Assistants, who will support the broader division. This will include managing schedules, assigning and prioritizing work and distributing workloads, to ensure a fair, consistent and responsive service delivery.

**Responsibilities**:

- Lead and coordinate administrative support for the VP’s office and division (calendar management, aligning and coordinating meetings, committees, travel logistics for strategic priorities, briefing materials, expense reimbursements, transportation and accommodations, time and attendance reporting/leave tracking, preparing meeting and background materials, coordination of projects, etc.)
- Act as primary contact and liaison for the VP’s division, ensuring effective communication and professionalism; work with internal and external stakeholders and vendors to support office operations, and coordinate with the Board of Governors Administrative Officer on reports and submissions
- Monitor divisional budgets and track expenditures; reconcile credit card transactions, invoices, travel and other expenses; ensuring proper documentation and compliance of financial policies
- Supervise Administrative Assistants and ensure consistent work standards and fair workload distribution
- Represent the Vice President by relaying complex/sensitive information, instructions, and responding on their behalf when necessary
- Manage staff onboarding, offboarding and performance evaluations for administrative staff
- Support divisional human resources activities including contracts (EPAF, EICN, EIPF, etc.), mentorship and staff development, as well as handle escalations
- Attend key meetings to accurately document minutes, action items, track progress and conduct follow-up
- Support/coordinate activities of divisional frameworks, which may include pan-institutional committees, working groups, or task forces of which the VP is the executive sponsor or Chair; provide guidance to committee chairs and stakeholders on committee affairs, processes, goals and outcomes
- Track timelines of key strategic initiatives aligned with college-wide plans and Ministry; support planning and reporting cycles to ensure administrative and project needs are met
- Assist in planning and coordinating leadership retreats; collaborate with key stakeholders and the preparation of materials required
- Conduct research to support decision making of divisional goals (e.g., benchmarking, gathering comparative data, environmental scans, etc.)
- Source and re