Personal Assistant

5 days ago

Vancouver, Canada Amacon Full time

**Position Summary**

Amacon is looking for a dedicated and clever problem solver for the role of private Personal Assistant to support the personal life and basic day to day operations of the home of a Shareholder. This person will provide high-level support by delivering personal administration. This position ensures home and lifestyle operations run smoothly in addition to a variety of tasks that differentiate daily. This position is an on-site position located in the Shareholder’s home.

**Position Responsibilities**

**Lifestyle & Hands-On Tasks**
- Assist with management of household personnel i.e. nannies, private chefs, and housekeepers
- Oversee vacation coordination, liaising questions and information between Shareholder and staff
- Must be on call and available in the Shareholder’s absence
- Schedule home maintenance and repair work
- Run personal errands such as dry-cleaning, car fuel and maintenance, post office runs, and other tasks as needed
- Assist in care for two cats, including food & litter order & pick up, veterinary and grooming appointments
- Drive children and staff to commitments from time to time
- Shop for clothes, gifts, supplies and additional requested items
- Complete household and organizational projects
- Various other duties and responsibilities as assigned

**Administrative Tasks**
- Manage personal office, including stocking office supplies, filing and organization
- Manage Shareholder and family calendar
- Keep a list of current appointments and any updates as they change
- Support Shareholder by monitoring school communications and notices, including special events, parent teacher conferences, field trips, etc.
- Schedule and manage booking and coordination of children extracurricular activities
- Organize restaurant and event reservations
- Coordinate event planning for birthdays, holidays, festivities and celebrations
- Organize travel arrangements for the family, including booking flights, accommodations, and creating itineraries

**Experience & Qualifications**
- Education: University degree or diploma would be an asset
- Experience: 3-5 years of personal assistant experience
- We are looking for someone who is:

- Honest,
- Trustworthy,
- Flexible,
- Diplomatic,
- Tactful; and
- Discrete
- Flexibility is mandatory as task urgencies vary, and flexibility, in rare occasions, on work scheduling is appreciated
- Ability to take initiative and anticipate needs
- Strong organizational and problem-solving skills
- Able to produce accurate and high caliber work
- Ability to work independently with mínimal direction and respond effectively to issues that arise
- Exceptional interpersonal skills
- Able to effectively collaborate with and develop/sustain cooperative working relationships with household personnel, vendors, and contractors
- Ability to act with integrity, professionalism, and confidentiality
- Demonstrated commitment to privacy and ethical conduct
- Resourceful mindset with attention to detail and high-quality standards
- Ability to audit own work for accuracy and completeness
- Ability to work effectively across time zones
- Excellent time management skills with a proven ability to meet deadlines and work under pressure
- Excellent written communication skills: advanced proficiency in spelling, punctuation and grammar
- Must have a valid BC driver’s license, a clean driver’s abstract, and access to a reliable vehicle
- **Computer Skills**: Excellent knowledge of the Microsoft Office Suite

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