Administrative Assistant

2 weeks ago

Calgary, Canada Hatch Full time

**Requisition ID**:95369

**Job Category**:Administration/Support

**Location**:Calgary, AB, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

**Key Responsibilities**
- Answer main phone and transfer calls, receive and relay messages
- Greet and sign-in clients and visitors, provide coffee and water as requested
- Ensure couriers are called, and prepare packages accordingly
- Ensure reception area is tidy
- Handle day-to-day operational needs of the office
- Provide administrative support to Quality Team
- schedule monthly assessments and reminders
- organize monthly training sessions
- Provide administrative support to Safety Committee
- Updating training, new hires, orientation training, organizes & uploads safety inspections and other tasks
- Communicate any maintenance issues to Facilities Coordinator
- Support our social committee, lunch and learns as well.
- Coordinate with contractors coming into the office with respect to operational items
- Set up cubicles and/or offices for new hires and cleanup of cubicles for those that depart
- Receive, order and clean up after catering requests
- Other duties as required

**Skills and Experience**
- Minimum 3 years’ experience in an office environment
- General understanding of a corporate environment
- Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Exceptional verbal, written and interpersonal communication skills, and listening skills
- Ability to assist in a positive and constructive manner
- Adaptable to various tasks
- Time-management and organizational skills
- Problem solving and troubleshooting
- Be able to safely lift to 25Ibs, move office equipment, furniture, stationary and occasionally transport catering in a manner that is safe for yourself, your colleagues, and our clients.
- Certificate in First Aid is an asset

Why join us?
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

What we offer you?
- Flexible work environment
- Long term career development
- Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

  • Administrative Assistant

    2 weeks ago

    Calgary, Canada ONSITE3D Ltd Full time

    **Summary of Position**: The Administrative Assistants to the Calgary office provides support to the management team, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive. **Administrative Assistant Job Responsibilities** **Office...

  • Administrative Assistant

    7 days ago

    Calgary, Canada Omega Project Solutions Full time

    Administrative Assistant NSB Omega is searching for an Administrative Assistant for our MAJOR Oil & Gas Client in Strathcona, AB. Assignment DescriptionMAIN FUNCTIONS Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...

  • Administrative Assistant

    2 weeks ago

    Calgary, Alberta, Canada Rockies Building Supplies INC. Full time $40,000 - $60,000 per year

    Company DescriptionRockies Building Supplies, located in Calgary, AB, is a trusted provider of high-quality exterior and interior building materials for homeowners, contractors, and builders. With a well-organized warehouse and a professional storefront team, we ensure timely and accurate order fulfillment for projects of all sizes. Our product range...

  • Administrative Assistant

    1 week ago

    Calgary, Canada AP Dynamics Inc. Full time

    AP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB. The Administrative Assistant will be responsible for the following duties: - Create and issue invoices related to projects - Maintain Vendor relationships and enter payables - Complete the monthly payroll process. - Manage the employee benefits...

  • Administrative Assistant

    5 days ago

    Calgary, Canada Mount Royal University Full time

    **Job Description**: **About the Residence Services**: Mount Royal University’s Residence Services is committed to providing a safe, secure and supportive living learning community. We strive to be inclusive, responsive and respectful of the individual. The environment is designed to enhance and develop both the personal growth and academic success of the...

  • Administrative Assistant

    4 weeks ago

    Calgary, Canada Tourmaline Oil Corp Full time

    Tourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin. We are currently looking for an Administrative Assistant to join our Calgary team. We are seeking...

  • Administrative Assistant

    4 weeks ago

    Calgary, Canada Tourmaline Oil Corp Full time

    Tourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin. We are currently looking for an Administrative Assistant to join our Calgary team. We are seeking a...

  • Administrative Assistant

    4 weeks ago

    Calgary, Canada Tourmaline Oil Corp Full time

    Tourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin. We are currently looking for an Administrative Assistant to join our Calgary team. We are seeking a...

  • Administrative Assistant

    2 weeks ago

    Calgary, Canada Easytax & Bookkeeping Full time

    '''Duties''' We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks to assist in the smooth running of our business. **Responsibilities**: - Assist in...

  • Administrative Assistant

    3 weeks ago

    Calgary, Canada Tourmaline Oil Corp Full time

    Tourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin.We are currently looking for an Administrative Assistant to join our Calgary team.We are seeking a...