Operations & Finance Specialist

About us

One of Canada’s top SaaS growth companies having raised our $9.3m Series A As the industry's leading independent booking software, we have customers who run businesses in fascinating destinations all over the world. We have over 5,000 businesses using our platform and have processed over $8.1B in bookings to date, operating in 136 countries and 36 languages

About the Job

We’re looking to add an enthusiastic and driven Operations & Finance Specialist to our Finance Team. This role requires someone with a commitment to organizational excellence and the ability to work well with others to ensure office and Finance processes are running smoothly.

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Some Operations tasks you’ll be taking on
- Manage the Facilities budget (in collaboration with team)
- Track and order office supply inventory
- Keep the Office & Facilities stocked and full of essentials (kitchen/groceries, office supplies,etc.)
- Oversee maintenance of office equipment
- Oversee shipping and receiving functions
- Oversee external cleaners
- Parking and building fob procurement
- Work closely with the IT team regarding office security, protocols, and processes
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement and maintenance
- Prepare new hire setups (including packaging for remote employees and first day office tours)
- Physically assemble desks and chairs for workstations
- Vendor liaison and point of contact for office and office sublease (fire, electrician, HVAC, tenants, real estate agents, etc.)
- Schedule ad hoc travel and accommodation for Checkfront staff
- Run the Joint Health & Safety Committee
- Support the executive team for any offsite events or in office scheduling
- Provide event support for company meetings
- Other miscellaneous tasks as assigned

Some Finance Tasks you'll be taking on
- Support month-end and year-end close processes
- Assist with managing our corporate credit card accounts
- Prepare and complete bank deposits
- Assist with our annual financial statement audit
- Assist AR/AP functions of the business
- Check for accuracy in reports, figures, and postings
- Partner with other departments to assist with various projects to improve business operations
- Help research, and implement, software to reduce manual tasks.
- Complete additional ad-hoc tasks as assigned by the Director of Finance

You are
- Driven, self-motivated and possess excellent time management skills
- Empathetic and quickly able to build rapport with others
- Teamplayer as well as independently accountable
- Excellent communication and people skills
- Detail oriented

Ideally, you should have
- Excellent communication skills (written and verbal)
- Excellent accuracy and attention to detail, effective at managing time and workload
- A willingness to learn in a fast-paced environment
- Familiarity with bookkeeping and basic accounting principles and procedures
- Competency in G-suite, Slack, Zoom, MS Office and cloud-based accounting software (experience with Xero is an asset)
- Hands on experience with spreadsheets and financial reports
- Data entry and word processing skills
- Ability to perform filing and record keeping tasks
- Post secondary education or experience to support a well-rounded point of view
- Willingness to learn new tasks and help other teams as needed
- If you don’t meet all of our requirements exactly or have some gaps in your resume, we would still love to hear from you Use your cover letter to tell us about your unique experience - we understand that talent comes from many places and that skills are transferable._

You get
- A company that values a work-life balance
- Half Day Fridays
- Vacation, personal days, health days, paid volunteer day (starts on first day of employment)
- Extended health benefits and EAP program
- Parental benefits
- Professional development allowance
- Mentorship program
- A renovated “tourism-themed” office space in downtown Victoria (unless you’re remote)

Life at Checkfront

At Checkfront, people empower others by providing opportunities for growth and learning, fostering teamwork, and encouraging ideas. We support the well-being of our employees and dedicate our overall efforts toward a positive employee experience.

We value psychological safety and transparency across all levels of the organization, and as a result, there is a tremendous sense of camaraderie and support felt throughout the company. Everyone is caring about their teammates and is passionate about their work.

We are committed to upholding the values of diversity, equity, and inclusion. In pursuit of this, we actively seek new members who will work respectfully and constructively with our team, propelling our company and the community forward.

There are also fun events throughout the year; skiing, cabin getaways, fireside chats, holiday parties, and more Do you prefer a flexible work location? That’s great Whether you are at home or in-offic