Events Coordinator

**Location**: Ottawa or Vancouver

**Position Type**: Permanent, Full time, Hybrid position

**Position Title**: Events Coordinator (Bilingual)

**Location**: Ottawa or Vancouver

**Date**: February 2025

**Position Type**:Permanent, Full time, Hybrid position

**ABOUT CAGBC**

The Canada Green Building Council (CAGBC) is an industry-led organization representing the green building and real estate sectors. Through market engagement, cutting-edge research, relevant education, impactful advocacy, and trusted certification programs like LEED, Zero Carbon Building Standards (ZCB), and Investor Ready Energy Efficiency (IREE), we provide the building sector with the tools, insights, and knowledge to capitalize on green building.

CAGBC’s momentum is driven by our commitment to supporting members, clients and stakeholders in designing, constructing, and operating buildings. Together, we prove that green buildings are good business, unlocking value, increasing asset resiliency, and helping organizations achieve sustainability, carbon leadership and ESG goals

**JOB PROFILE**

Reporting to the Director, Market Engagement, with day-to-day operational supervision provided via the Program Advisor, Market Engagement (“Supervisor”), the Events Coordinator plays a crucial role in orchestrating signature, virtual and in-person events and other programming deliverables for CAGBC members and audiences that help engage and grow the Canadian green building sector.

**RESPONSIBILITIES**
- Assist in the planning and delivery of all event-based engagement (signature, virtual, in-person and external) to support CAGBC’s corporate strategic priorities and objectives.
- Coordinate with the appropriate CAGBC teams to implement event/program delivery; coordinate promotional and communications strategies; coordinate speakers, oversee sponsor deliverables, set and adhere to deadlines and plans, execute timely run-of-show during event delivery.
- Monitor budgets, invoicing and timelines that ensure event deliverables and commitments are completed as specified. Report progress on delivery to Program Advisor and Director as appropriate.
- Selecting and negotiating with vendors, including venues, and monitoring their activities to ensure quality control.
- Oversee, coordinate, and orchestrate logistics for third parties that include and not limited to speakers, attendees, facilitators, vendors, digital delivery, etc. Ensure any issues and inquiries are resolved in a timely manner.
- Coordinate any post event communication, promised deliverables, recorded links, evaluation, etc. Conduct post-event lessons learned to gather feedback and improvement ideas where needed.
- Perform related duties and responsibilities as assigned by the Supervisor

Note: This job description highlights the general nature and level of the assignments required by this position. This is not a completely exhaustive list of duties; additional related duties may be assigned.

**SKILLS**
- Experience in coordinating a range-of-scale events (large and small), including high profile signature events.
- A demonstrable track record of coordinating events (in-person and virtual).
- Strong project coordination skills including planning, budgeting, and communication, with an agile work ethic.
- Experience and ability to successfully manage multiple projects at the same time.
- Proven ability to collaborate with cross-disciplinary teams and track goals and objectives.
- Experienced in vendor relations and negotiation skills.
- Prior experience with conference management systems (Eventbrite, Swoogo, Judgify) and CRM software (iMIS or similar) is beneficial.
- Bilingual French and English (verbal and written) is a definite asset.
- Familiarity with non-profit or association operations is an asset

**PERSONAL ATTRIBUTES**
- Self-motivated, able to show initiative and complete tasks in a self-directed manner.
- Delivery focused and capable of working in a team-oriented, virtual environment where team members and service providers may be geographically dispersed.
- Able to be flexible with shifting priorities and changing requirements. Professional and customer service oriented.
- Interest in the environment, climate action or sustainable building.

**EDUCATION AND EXPERIENCE**
- Post-secondary education in a related field.
- 3-4 years' work experience in events and program delivery, an equivalent combination of education and work experience will be considered.
- **TO APPLY**:_

**Job Types**: Full-time, Permanent

Pay: $48,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match

Schedule:

- 8 hour shift

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Events and program delivery: 3 years (required)

**Language**:

- fluent French and English (required)

Work Location: Hybrid remote in Ottawa, ON K1N 0A1