Event Coordinator

**Position: Events Coordinator & Administrator**
**Reports to: Vice President, Corporate Services**

**About Electricity Canada and the Position**

Electricity Canada is the voice for safe, secure, and sustainable electricity. Working together, Canadian electricity utilities and companies that provide products and services to the electricity sector ensure
Canadian electricity is some of the cleanest in the world. Electricity Canada’s corporate values are the following: we value our Members, our Team, Excellence, Leadership, and Innovation

While this position reports to the Vice President Corporate Services, it would be responsible for event planning services for all of Electricity Canada’s groups.

The Event Coordinator will be responsible for providing assistance to Vice Presidents, Corporate
Secretary, Directors and Managers as required in all aspects of the planning and execution of
Corporate Partner events and special Electricity Canada events. Also the Event Coordinator will be responsible for coordinating all of the administrative functions of the teams, including but not limited to, meeting and coordination; keeping membership lists up to date using Electricity Canada’s Extranet
User Manager (EUM); uploading documents to Electricity Canada’s intranet and websites; internal and external meeting scheduling; and other administrative duties as directed by the Vice President

**KEY RESPONSIBILITIES**

Meetings & Events coordination
- Develop and maintain a member meetings checklist to ensure all meeting components are accurately identified and covered.
- Coordinate as required the planning of Councils, Program and Committee meetings
- Provide aid as required in the planning and execution of Corporate Partner events and special

Electricity Canada events: Centre of Excellence, CAMPUT, Hill Day, NLAD, Member‐wide webinars, etc.
- Provide support with Electricity Canada annual awards ceremonies (ex OHS, SE, etc.)
- For virtual meeting, duties would include managing registration, setting up the virtual platform, test run and managing the logistics of the live event and meetings.
- Act as the in‐house expert on virtual meeting platforms.
- Work with all staff and keep a running list of upcoming events to ensure there are no conflicts and liaising with Communications to ensure they are listed on website and published in monthly newsletter.
- Organize all the logístical components for face‐to‐face meeting and events; such as RSVPs, locations and requirements; arranging A/V, room set‐up and catering; and reviewing related proposals, contracts and confirming invoices

Extranet User Manager (EUM) and Other Online Systems
- Work with staff to keep the Committee Membership, and Corporate Partner Lists up to date on a monthly basis, through the Electricity Canada Extranet User Manger and Salesforce, inputted in a timely manner.
- Assist staff with creating, updating, and maintaining their committee lists
- Assist new and existing staff with their EUM needs for various committees
- Support with online platforms related to Corporate Services and Corporate Parnters
- Serve as a back‐up to Membership Services Coordinator to perform tasks as needed.

Corporate Partner Coordination:

- Coordinate the logístical and technical components for Corporate partner webinars and events.
- Work with Communications to ensure Corporate Partners’ events and webinar recordings are listed in Electricity Canada’s Current Affairs newsletter as well as on the website and/or YouTube
- Work with the Manager of Corporate Partners to research and find new opportunities for partnerships and ways to enhance exposure for existing partners.
- Other duties as directed by the Vice President, Corporate Services.

**SKILLS, QUALIFICATIONS & COMPETENCIES**
- A College Diploma in event management, office administration, office management, or related discipline
- Minimum of 3 years of related work experience
- Demonstrated experience in event planning and logístical support (In‐person & virtual): RFP creation, registration, hotel & A/V rate negotiation, ordering catering, BEO review and run of show creation
- Strong work ethic, highly organized with record‐keeping, flexible and reliable;
- Strong customer service skills;
- Enthusiastic with the ability to work independently and take direction, work collaboratively and adapt to shifting priorities;
- Good attention to detail;
- Highly adept with relevant software such as MS Outlook, Excel, Word and Adobe Acrobat, as well as SharePoint, Salesforce and cloud‐based corporate portals, i.e. EUM;
- Strong knowledge of various platforms: Zoom, MS Teams, GoToWebinar, Eventbrite etc. for setting up virtual events and providing related technical support
- Form & Survey Building & Reporting (Formstack, SurveyMonkey (Momentive), Office Forms)
- Ability to maintain attention to detail while working on multiple projects and events during peak times of year
- Good written and verbal commu