Awards Administrator

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong

**Position purpose**:
Reporting to the Manager, Financial Aid and Awards, provide integrated management (planning and coordination) of the core activities of the Undergraduate and Graduate sectors to optimize the provision of endowments, internal and external scholarships and awards students by establishing quality control and quality criteria while respecting the regulations of the granting agencies and budgetary constraints.

**In this role, your responsibilities will include**:
Manage operations related to convocation prizes, work study, bursaries and scholarships while providing financial advice on the management and monitoring of scholarship awards. Approve bursaries and scholarships grant to students required by the University, donors and private organizations.

Coordinates all internal and external financial reporting requirements in accordance with the auditing and reporting guidelines (bursaries, scholarships, MASED, endowments, private donors, organizations, internal committees) to meet legal requirements and to ensure continuity of funding.

Prepare and revise budget expenses to ensure effective allocation of allowances received from institutions set-aside budget endowments private donors, organizations and ensure control over the management of funds in accordance with the terms and conditions establishes and raises variances.

**What you will bring**:
Postsecondary education in a related field or work experience that is deemed equivalent;
A minimum of 5 years of experience in a similar position;
A minimum of 2 years of experience in human resources management and supervision of a team;
A minimum of 2 years of experience working with procedures, regulations and methods that govern government scholarship and bursary granting.

Experience in creating and maintaining partnerships and strategic relationships that demonstrate excellent communication and interpersonal skills;
Experience in conflict resolution and crisis management;
Experience in project management;
Ability to address complex situations and find effective solutions;
Demonstrated experience to deliver presentations in front of various client bases;
Knowledge of post-secondary education programs and academic regulations;
Experience with computer systems, multiple database and Microsoft software including advanced knowledge of Excel;
Ability to work independently, under pressure, organize work according to strict deadlines, and manage priorities by working on multiple projects simultaneously.

Experience in administrative writing;
Bilingualism (written and oral communication);
This position may require the incumbent to work outside of regular office hours and on weekends.

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.

**Initiative**: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

**Client Service Orientation**: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

**Teamwork and Cooperation**: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.