Human Resources Administrator/office Administrator

**This is a hybrid position in Nepean, ON - 3 days per week in office**

**About Vista Services**
Vista Services is more than just a financial partner - we are helping communities, the people that live within them and the local contractors that service the area. Our dealers are experts in the water heater, HVAC, and residential infrastructure sector. Having both ownership from local management and an infrastructure fund managed by an award-winning investment manager, we are a well-capitalized company looking to grow organically, geographically and by acquisition.

**Job Purpose/Mandate**

Vista is an exciting, fast growing, entrepreneurial company seeking an HR Administrator/Administrative Assistant to join our team. You will provide HR support across the organization and operational and administrative support to the President & CEO, CFO, VP Operations, VP Sales & Marketing, VP Business Development, and Sr. HR Manager. This position handles details of a highly confidential, critical, and sensitive nature, and must function efficiently and effectively in a professional environment. They are required to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and organize and maintain all administrative processes related to the President & CEO’s office and the Senior Management team including the preparation of Board materials, liaison with Board members and responsibility for minutes resulting from Board meetings.

**Specific duties and responsibilities for HR Administrator**
- As the HR Administrator you will be responsible for supporting the day-to-day operations of the Human Resources department including programs, processes, and services;
- Maintain various HR electronic systems including BambooHR and Manulife;
- Administration of company compensation and benefits plan including; enrollments and terminations, maintaining billing and invoicing system and leave of absence letters and benefits payments;
- Assist with planning and executing HR engagement programs including; Years of Service Awards, company events, employee birthday and anniversary programs, Referral Program;
- Assist with the administration of the payroll program;
- Complete employment verifications as required;
- Generate employment letters (i.e. letters of offer, extension increases, leaves of absences confirmation of employment, etc.);
- Support a range of administrative activities relating to reporting and administering benefits, and informing employees of HR policies and programs;
- Maintain confidential employee records using the latest HRIS Software;
- May be required to execute employee leave of absence program including following up with employees on leave, facilitating return to work programs and assisting with administration of paperwork;
- Generate and/or coordinate various reports and analysis for Vista (i.e., benefit/pension, BambooHR metrics, etc.);
- Assist the Sr. HR Manager by reviewing Status Change Forms and new hire paperwork and following up on completion and entry in various systems (BambooHR, Manulife);
- Design and use spreadsheets, graphs, and charts for data analysis; and
- Maybe requested to undertake other related duties on a periodic basis.

**Specific duties and responsibilities for Administrative Assistant**
- Overall, to be proactive in removing the day-to-day administrative items from the desk of the President & CEO and the Senior Management team, to allow them to be as productive as possible;
- Manage the calendar, book meetings and appointments; make travel arrangements;
- Accountable for all expense reports and related activities;
- Coordination of Social Committee to execute on the planning and delivery of company events;
- Assist with the planning and scheduling of communication to all staff; and
- Assist with special projects as required.

**Knowledge and skills**
- 3-5 years of prior experience as an HR Administrator and Administrative Assistant.
- Degree or Diploma in Human Resources, Business Administration, or related field.
- Exemplary personal organization and ability to organize others.
- Have the ability to work collaboratively in a team environment, be flexible and open to change;
- Strong written and verbal communication skills;
- Expert ability in the use of MS Office programs. Identify and harness technology to improve effectiveness of self and others;
- Prior experience in the financial services industry is an advantage;
- Superior customer service skills;
- Ability to work independently and as part of a team; and
- Qualified to work in Canada on a permanent basis.

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Tuition reimbursement
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Mond