Administrative Assistant

2 weeks ago

Kitchener, Canada UNIFOR Full time

**Duties and responsibilities may include, but are not limited to**:

- Perform daily administrative functions in a punctual, professional manner;
- Prepare Notice to Bargain documents and support Service Representatives during the negotiation process (proposals, collective agreements changes, meeting spaces booking, ratification meetings etc.);
- Assist the Service Representatives with files related to Arbitration, Mediation and Conciliation;
- Work with the Area Director and Industry Directors to organize multiple conferences, industry council meetings, training courses and prepare materials for national and regional councils, when needed;
- Organize cost-effective travel arrangements and itineraries for staff as required, following the guidelines for travel as described by the National Secretary-Treasurer’s office;
- Use independent judgment to compose, format, and edit letters, memos, minutes, correspondence, reports and presentations from draft stage to finalization;
- Follow an organized filing/document management process for electronic and paper documents;
- Manage schedules/calendars for staff as required;
- Process office invoices with appropriate approvals in a timely manner and handle the petty cash flow.
- Order office supply in conjunction with the national purchasing department.
- Coordinate repairs, cleaning and maintenance building with the Operations Director and Area Director.

**Position Requirements**:

- Post-secondary education, diploma holder or equivalent experience;
- Bilingual in French and English is an asset when dealing with national pattern bargaining and industry councils.
- At least 2 years’ experience in a similar role or equivalent;
- Experience in an unionized workplace is required;
- Exceptional knowledge of the bargaining process with no guidance and an ability to source and book interpretation;
- Strong proficiency in online meeting coordination (i.e. Zoom meetings);
- Strong project, event and time management skills, with the ability to juggle multiple tasks and projects at once while working within sometimes tight and competing deadlines;
- Excellent interpersonal, written and verbal communication skills, including effective phone etiquette, to diverse audiences and attention to detail;
- Strong proficiency in Microsoft Outlook and Word, Excel and PowerPoint;
- Proficiency in InDesign is an asset;
- Ability to solve problems and deal with ambiguous situations;
- Highly motivated self-starter with ability to work independently as well as in a team environment.

**Job Types**: Full-time, Permanent

**Salary**: $1,156.80 per week

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Do you have exceptional knowledge of the bargaining process?
- Have you worked for a union or in an unionized workplace?

**Experience**:

- Administration: 2 years (required)

**Language**:

- French (preferred)

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