Receptionist/administrative Assistant
4 days ago
**Overview**
**Responsibilities**
- Greet visitors at the front desk and assist them with inquiries.
- Manage incoming calls and respond to inquiries with professionalism and courtesy.
- Assist Dispatch in scheduling service appointments.
- Handle client job records, assisting with accurate billing of time and material work, ensuring all files are accurate and up-to-date using computerized systems.
- Assist with administrative tasks such as filing, data entry, and maintaining office supplies.
**Requirements**:
- Previous experience as a receptionist or in an administrative role is preferred.
- Proficiency in QuickBooks is highly desirable.
- Familiarity with plumbing or trade office procedures and terminology is a plus.
- Excellent customer support skills with the ability to communicate effectively with patients and team members.
- Strong organizational skills with attention to detail in managing files and records.
- Proficient in using Microsoft Products. (Teams, Outlook, Excel, Word)
- Ability to multitask in a busy environment while maintaining professionalism.
- High school diploma or equivalent; additional certification in office administration is an advantage.
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months
Pay: $20.00-$25.00 per hour
Expected hours: 34 - 40 per week
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- On-site parking
Schedule:
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- English (required)
Work Location: In person
Application deadline: 2024-12-20
Expected start date: 2025-01-06
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