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Administrative Assistant

2 weeks ago

Kitchener, Canada The Distro Full time

Company Operating Name: The Distro

Address: 277 Lancaster St w, Kitchener ON N2h4v2

Ability to commute/relocate:

- Kitchener, ON

**Hours of work**:
9 -to
- 5 Monday to Friday, evenings, or weekends, if require.

**Salary**: 24.00 per hour

**Benefits**:

- Team building opportunities
- Over time Pay
- Paid Vacations and Statuary Holidays
- Paid Breaks
- On-site parking

Language requirement:

- English (required)
- French (Optional)

**Job Description**:
The following job responsibilities may be carried either in full or in part by administrative assistants:

- Using various software programs to record and prepare proposals, reports, agendas, meeting minutes, financials, and presentations ensuring company standards are met
- Open, disseminate, and coordinate the flow of information within and with other departments and organizations while also handling incoming regular and electronic mail and other materials.
- May assemble information to support research activities, including data, statistics, and other data.
- Managing and instructing office personnel in proper procedures and the use of modern software.
- Possibly host conferences
- Establish and confirm employer meetings and appointments
- Purchase office supplies and keep track of inventory
- Respond to inquiries made over the phone and online, and route calls and messages.
- Set up and manage information filing systems, including manual and electronic.
- Establishing and determining office processes
- Greeting guests, finding out their line of work, and directing them to the employer or relevant person
- Record meeting details and draught minutes.

**Qualifications**
The requirements listed below are the qualifications necessary to perform the job by Administrative Assistant:
A. Education and Experience

Education: Completion of secondary school is usually required.
- Experience: Minimum of 1 year experience in similar clerical/office work

B. Certificates, Licenses, Registrations or Other Requirements
- None required.

C. Other Knowledge, Skills or Abilities Required
- Completion of a one
- or two-year college or other program for administrative assistants or secretaries

or

Previous clerical experience is required.
- Verbal Communication: A complete office is often supported by an administrative assistant; you should be able to communicate with managers and other employees.
- Organization: In the workplace, organization is crucial, especially for assistants who work in offices. You must acquire exceptional organizational and administrative skills focused on meeting deadlines.
- Management of time: Being on time and planning your time well will enable you to finish all chores that have been allocated to you.
- Problem-solving: Must be able to handle multi-tasking in a fast-paced team environment, or when new difficulties appear.
- Technology: Anyone who does the majority of their job on a computer is likely to need tech-related experience and skills. You should have good command over Computer Applications for example: MS Excel; MS PowerPoint; MS Windows; MS Word; MS Office.
- Independence: You ought to be able to digest information, adhere to directions, and finish jobs with little oversight independently.

**Work Conditions**:
Fast-paced environment; Work under pressure; Repetitive tasks; Attention to detail

**Job Types**: Full-time, Permanent

**Salary**: $24.00 per hour

Additional pay:

- Overtime pay

**Benefits**:

- Company events
- On-site parking
- Paid time off
- Store discount

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kitchener, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative Assistant: 1 year (preferred)
- Clerical: 1 year (preferred)

**Language**:

- English (preferred)
- French (preferred)