Administrative Assistant/office Manager for West Ottawa Therapy Centre

4 days ago

Carp, Canada The Wren Centre: Therapy for All Ages Full time

**Location**: West Ottawa (In-Person & Virtual)

**Hours**: Approximately 15-20 hours per week with room to grow

**Compensation**: $20-$30/hour (depending on experience)

**Responsibilities**:

- Schedule client appointments and manage therapist calendars using our practice management software (Jane App).
- Process payments and issue receipts.
- Maintain accurate client records and documentation in accordance with privacy regulations.
- **Office Management**:

- Organize and maintain the office space to create a warm, inviting environment for clients and staff.
- Manage office supplies and coordinate orders as needed.
- Assist in coordinating team meetings and events.
- **Virtual Support**:

- Monitor and update the clinic’s website and social media platforms with provided content.
- Support light bookkeeping and invoicing tasks.
- Help streamline administrative processes and workflows.

**Qualifications**:

- Previous experience in administrative or office management roles.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Comfort using technology, including **Jane App**, Google Workspace, and bonus: experience with Squarespace or social media platforms
- Ability to work both independently and collaboratively.

**Additional Requirements**:

- Access to reliable transportation to attend in-person work at our West Ottawa location.
- Availability for a mix of **primarily**on-site as well as remote work
- Discretion and commitment to maintaining confidentiality.

**Why Join The Wren Centre?**

We are more than just a psychotherapy clinic; we are a community dedicated to growth, healing, and holistic care. Working with us means being part of a compassionate and professional team in a supportive, uplifting environment.

If you’re organized, empathetic, and ready to contribute to a meaningful practice, we’d love to hear from you

**To Apply**:
Please submit your resume and a brief cover letter outlining your interest in the role and relevant experience.

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months

Pay: $20.00-$30.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- On-site parking

Schedule:

- 4 hour shift
- Evening shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Carp, ON K0A 1L0: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Carp, ON K0A 1L0

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