Office Administrator

1 week ago

North York, Canada Employee by Design Full time

The Office Administrator maintains the Toronto office in good order. Key

responsibilities include overseeing building-related matters, handling corporate

supply stock and orders, dealing with mailroom duties, and providing back-up to

reception.

Additionally, this role will complete other duties as assigned by the Manager of

Insurance and Investment Administration or by the COO, on an as needed basis.

**Key Accountabilities**

Building Management:

- Maintain the Toronto office in good working order, acting as the point of contact for any building matters, including after-hours emergencies
- Source and oversee suppliers, contractors, and vendors based on needs, such as those for maintenance services, file management, and document storage
- Liaise with inspectors, landlord, and building management
- Oversee office access and security (entry passes, parking lot processes)
- Prepare and send employee communications related to building matters
- Provide occasional support for set-up of meetings and corporate events
- Participate in the Joint Health & Safety Committee

Purchasing:

- Support budget preparation for supplies and building costs and monitor performance
- Source, order, receive, store, and track corporate supplies, ensuring appropriate stock is available on a timely basis
- Prepare and send employee communications related to supplies

Mailroom:

- Receive incoming courier packages and arrange for outgoing courier packages
- Sort incoming mail and distribute to the appropriate department or person
- Receive/distribute incoming faxes, forwarding to appropriate person/dept.
- Reception (as needed for lunch breaks - 2nd backup for full day coverage):

- Answer all incoming calls, and respond to callers’ inquiries in a positive,
- professional manner
- Redirect calls as appropriate and take clear, concise messages when required
- Greet, assist, and direct all visitors, offering refreshments

Reporting
- Reports to the Manager of Insurance and Investment Administration Work Environment
- In-office at the Toronto office - on site five (5) days per week
- Requirement to be on call after hours in rare cases of building emergency

**Skills & Qualifications**:
**Education**:

- High school graduate

**Experience**:

- 2-5 years’ experience in office administration and support
- Experience from small
- to medium-sized companies is an asset
- Switchboard and reception experience is an asset

Competencies and Attributes:

- Self-starter who takes initiative and can work independently
- Excellent verbal and written communication skills
- Strong organizational skills and ability to prioritize, multi-task, and meet
- deadlines
- Team player mindset with a proven ability to interact with all levels of management and staff
- Proficiency in Microsoft Office suite
- Ability to lift up to 30lbs to deal with incoming and outgoing courier packages and deliveries (with the use of a cart / dolly as needed)

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North York, ON M2J 5B4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Office management: 1 year (preferred)

Work Location: In person

  • Dental Office Administrator

    2 weeks ago

    North York, Canada North York Dental Office Full time

    **Here’s Who We Are**: Rapidly growing network of dental practices. Our dentist-led, patient-focused philosophy empowers our teams to succeed. Providing world-class tools and support that allows our teams to deliver exceptional patient care and create a positive, collaborative culture at every practice in the network. Our practice is searching for a...

  • Dental Office Administrator

    9 hours ago

    North York, Canada North York Dental Office Full time

    **Here’s Who We Are**: Rapidly growing network of dental practices. Our dentist-led, patient-focused philosophy empowers our teams to succeed. Providing world-class tools and support that allows our teams to deliver exceptional patient care and create a positive, collaborative culture at every practice in the network. Our practice is searching for a...

  • Office Administrator

    2 weeks ago

    North York, Canada Chiang Mai Thai Restaurant Full time

    Office Administrator **Job Overview**: Join our team as an Office Administrator at Chiang Mai. We are seeking a detail-oriented and organized individual to oversee the administrative operations of our office. The Office Administrator will play a key role in maintaining office efficiency, supporting various departments, and ensuring smooth day-to-day...

  • Office Administrator

    2 weeks ago

    North York, Canada Sorbara Hospitality Group Inc. Full time

    **About SHG** SHG is a healthcare, hospitality, and industrial laundry. SHG has been in the commercial laundry business since 1968. With the company’s extensive experience in this industry, SHG is proud to offer its customers with the highest level of quality and hygienically clean rentals. With a focus on green sustainability, SHG is well on its way to...

  • Administrative Officer

    4 days ago

    North York, Canada Hoai An Trading and Investment Inc Full time

    Education: No degree, certificate or diploma - Experience: 3 years to less than 5 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...

  • Office Administrator

    4 days ago

    North York, Canada iA Private Wealth Full time

    **Job Title: Office Administrator** **Job Summary**: As a Senior Office Administrator, with iAPrivate Wealth, Willowdale Branch, you will play a pivotal role in overseeing and managing the day-to-day administrative operations of the office. This position requires a seasoned professional with extensive experience in office management, strong communication...

  • Office Administrator

    2 days ago

    North York, Canada Park Lawn Limited Partnership Full time

    **The Company** Park Lawn Corporation is the only Canadian publicly listed cemetery, funeral and cremation business and is a leading provider of goods and services associated with the death care profession. We strive to maintain and grow positive partnerships with the bereavement industry. We focus on performing business operations so our partners can focus...

  • Administration Officer

    4 days ago

    North York, Canada OZDEN & CHEUNG CPA PROFESSIONAL CORPORATION Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Office Administrator

    2 weeks ago

    North York, Canada iWellness.ca Rehab & Wellness Clinic Full time

    Office Administrator needed for busy multi-disciplinary wellness centre! We are a busy wellness clinic located in a medical building in North York and we are looking for a capable office administrator to join our team! Salary to commensurate with experience. Prior work in medical office administration is recommended. Knowledge of Microsoft Word, Excel and...

  • Office Administrator

    6 days ago

    North York, Canada Luxury Lifestyle Magazine Full time

    Location: Toronto, ON (Hybrid - 4 days in office, 1 day remote) Compensation: $23-$25 per hour Schedule: Full-Time, 30 hours/week **Job Overview** Living Luxe Magazine and Living Luxe Media Group are seeking a reliable, organized, and proactive Office Administrator to join our growing team. This hybrid role involves working four days per week in our...