Office Coordinator
2 weeks ago
Requisition ID: 197626 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Office Coordinator to join our team in **Victoria.** The Office Coordinator is responsible for Reception and the execution of day-to-day operational tasks & activities to support the Regional Office. **Is this role right for you? In this role you will**: - Perform reception duties including answering the telephone, greeting clients, managing incoming & outgoing mail & courier and booking client appointments - Maintain office systems, including but not limited to, network administration, telephone and voice mail programs, reference and product files, branch library and Product & Procedures manual - Lead management of facilities operations as well as delivery and change management of facilities related changes - Liaise with Facilities to support leasehold improvements, lease renewals and planned moves - Complete regional reporting requests & data analysis - Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI - Coordinate and execute on a variety of regional initiatives including seminars, Client Forums and Professional Development Days and coordinate logistics as required - Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan - Participate in various regional meetings and special projects, as needed - Liaise with external partners such as medical associations, accounting firms, etc. for regional projects as required - Other administrative tasks as required - Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions **The Must Haves**: - Community college diploma in Business Administration or equivalent - Three+ years’ experience in an administrative or clerical position, preferably with a financial services company - Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset **Do you have the skills that will enable you to succeed in this role? - We’d love to work with you if you have**: - Stewardship of the client experience - Strong organizational skills. - Excellent communication skills - Initiative and resourcefulness - Ability to work effectively and collaboratively within a team - Attention to detail - Well-organized with high energy, effective communication skills - Enjoys a fast-paced environment and is highly professional - Team player with a desire to consistently create a positive work environment Location(s): Canada : British Columbia : Victoria Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
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Payroll & Benefits Coordinator
5 days ago
Victoria, Canada Monk Office Full time**Schedule: Full-time | Location: Victoria (800 Viewfield Rd.)**: As a member of the Finance Team, the Payroll & Benefits Coordinator is responsible for the accurate processing of the Company’s payroll, administration of the benefits program as well as other accounting support as required. Come work with an established and vibrant company with its roots...
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Office Coordinator
2 weeks ago
Victoria, Canada Beacon Community Services Full time**Department**: Finance/Admin **Days/Hours of Work**: Monday - Friday, 37.5 hours per week **Posting Period**: Until Filled **Start Date**: ASAP **Union**: Exempt **JOB SUMMARY**: **DUTIES AND RESPONSIBILITIES**: - Executive/Senior Management Support_ - Schedule and coordinate meetings for the CEO and VP Operations including preparing agendas as...
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Office Coordinator
2 weeks ago
Victoria, Canada Union of British Columbia Municipalities Full time**Union of BC Municipalities** ***Office Coordinator**: **Posting Date** January 24, 2025 **Closing Date** **February 28, 2025** The Union of BC Municipalities (UBCM) is seeking a highly organized and detail-oriented Office Coordinator to join our team. In this key role, you will be responsible for coordinating all aspects of Local Government House...
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Office Coordinator
2 weeks ago
Victoria, Canada Urban Systems Full time**About the Opportunity** Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to: - **Office Coordination -**Acting as the first point of contact by**greeting guests and coordinating telephone general inquiries. Acting as a contact for Health & Safety office procedures, ensuring the common areas...
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Office Coordinator
2 weeks ago
Victoria, Canada The Firelight Group Full time**Position title**: Office Coordinator **Position type**: Full Time, Permanent **Location**:Edmonton, AB or Victoria, BC **Reports to**:Operations Manager **Supervised by**:Operations Manager **Salary range**:Competitive, commensurate with experience **Application Deadline**:Until position filled **Position start date**:As soon as...
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Office Coordinator
4 days ago
Victoria, Canada VertiGIS North America Ltd. Full timeThe Company At VertiGIS, we build powerful GIS software. Our portfolio of products, solutions, and services enhance the capabilities of leading mapping software, most notably Esri’s ArcGIS. For decades, professionals have relied upon us to overcome complex technical challenges so that they can make a significant impact in the world. VertiGIS offers...
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Office Coordinator
2 weeks ago
Victoria, Canada BC Home Builders Corp. Full time**Job description** **Office Coordinator - Residential Construction** B.C. Home Builders is recruiting an experienced Office Coordinator for residential construction. Our goal is to create a team environment that everyone can prosper from. Promoting a good work ethic and being a responsible employer that takes care of its employees is just the beginning...
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Office Coordinator
4 days ago
Victoria, Canada Hardwire Telecom Full time**Hardwire Telecom Office Coordinator** - Work Schedule is Monday to Friday 8:00 am to 4:30 pm_ Do you enjoy working with a small team and work well independently? Do you have the proven ability to create organization and manage the workflow within an office setting? Are you detail oriented and provide exceptional customer service? In your career, have you...
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Office Coordinator
7 days ago
Victoria, Canada Redbrick Technologies Inc. Full timeSalary: Redbrick is headquartered on the traditional Coast Salish territory, and we respectfully acknowledge the Lekwungen and W̱SÁNEĆ People of this region. With gratitude, we live, work, and care for this beautiful land. One thing that our team members say they value most is our fun and truly ‘people-first' culture. Ours is a place where you're given...
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Program Management Office Coordinator
2 weeks ago
Victoria, Canada Victoria Shipyards Full time**Program Management Office Coordinator**: The Program Management Office Coordinator reports directly to the Deputy Program Manager Build Support and is responsible for providing administrative support in the drafting, coordination and submission of various reports and presentations. The PMO Coordinator assists in administering and carrying out all program...
