Office Coordinator

**About the Opportunity**

Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to:

- **Office Coordination -**Acting as the first point of contact by**greeting guests and coordinating telephone general inquiries. Acting as a contact for Health & Safety office procedures, ensuring the common areas and kitchen are clean and organized throughout the day, including daily checks, maintenance, and general cleanup.
- **Culture Setting -** Organizing new staff orientation, celebrating office milestones, recognizing important moments, coordinating client appreciation efforts, and planning social events.
- **Meeting and Event Coordination -**Coordinating meetings and room bookings to support staff functions and coordinate monthly staff meetings.
- **Catering Coordination -**Proactively coordinating catering by accurately interpreting and recording catering requests, dietary requirements, and catering needs. Contact restaurants and efficiently deal with any problems that may arise.
- **Travel Coordination -**A main**point of contact for travel-related requests
- **Financial Coordination -** Supporting accounting processes such as Visa reconciliation, bank deposits, accounts payable, accounts receivable, invoice coding, expense tracking, petty cash management and reconciliation, and general office purchases.
- **Operational and Premises Support -**Keeping up on office inventory and ordering office supplies, arranging for couriers/ mail, keeping common areas clean and organized, managing equipment bookings and other office errands, helping with security and office orientations, and building maintenance.
- **Internal Team Support and other duties as required.**

**About You**

The core skills that will help you succeed here include:

- **People Person -**You are energized by working with collaborative people, and you enjoy building relationships and rapport with different types of people. It is natural for you to build an understanding of what people need and how you can help them.
- **Collaboration**- You promote cooperation and commitment with teams towards common goals, build positive relationships, seek to understand with a curious and caring attitude, and contribute to positive group interactions.
- **Service Mindset** - You enjoy being in service and supporting the needs of others efficiently and effectively makes you happy.
- **Quality Focused**:

- You are committed to working hard and providing an exceptionally high quality of work for all your clients, but you know how to have fun in your work, too.
- **Communication and Optimism**- You have excellent written and verbal communication skills, actively listen, and respond thoughtfully. You foster and champion a collaborative, fun, and supportive environment.
- **Adaptable and Flexible -**You are able to quickly shift and respond positively to changing conditions, priorities, and technologies.
- **Time Management -**You have superior time management skills and can juggle multiple priorities simultaneously. You can see the big picture while paying attention to the small details.
- **Growth Mindset** - You see your progress as incremental, and you want to learn and grow over time. You take the initiative and enjoy taking ownership of your work.
- **Numbers Are Your Thing -**You have a basic knowledge of financial administration.
- **MS Office -** You are experienced working in Word, Outlook, and Excel.

**About Us**

Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

**Our Commitment to You**

Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here's what you can expect as a team member at Urban Systems:

- **Competitive Compensation and Benefits.** You'll receive competitive compensation, extended health, dental, vision care coverage, and more. **This position will have a sal