Office Coordinator

6 days ago

Victoria, Canada Hardwire Telecom Full time

**Hardwire Telecom Office Coordinator**
- Work Schedule is Monday to Friday 8:00 am to 4:30 pm_

Do you enjoy working with a small team and work well independently? Do you have the proven ability to create organization and manage the workflow within an office setting? Are you detail oriented and provide exceptional customer service? In your career, have you held similar positions, where trouble shooting felt natural and you enjoy wearing multiple hats. Hardwire Telecom is in search of an exceptional full-time Office Coordinator.

**About Hardwire Telecom**

Hardwire Telecom Ltd is a local community-based company created in 2006. We consist of the combined talents of local communications technicians with a shared desire to provide a better communications service to Victoria and Vancouver Island.

**Roles and Responsibilities but not limited to**:
As the first point of contact for our clients, the Office Coordinator is an integral part of the team who will set a positive and professional image for Hardwire Telecom.
- **Reception**:_

Answering incoming calls, scheduling service work, and answering client questions. This role acts as a liaison between client and team.
- Reception
- Mail - incoming/outgoing
- Booking appointments and jobs for our field technicians
- **Administration**:_

Scheduling work orders, service calls and appointments, converting approved quotes into scheduled installations, administrative support for all areas of the company, and running reports.
- Creating and scheduling Service Orders from inbound contact
- Producing reports from CRM (TigerPaw) and QuickBooks for review
- Creating and maintaining customer and vendor accounts
- Managing inventory of office supplies
- Administration of internal documents including medical/dental benefits, insurance etc.
- Correspondence/communication with service providers as needed.
- **Dispatch/Scheduling**:_
- Scheduling of technicians and contractors
- Dispatching calls
- Communicating with customers coordinate schedules.
- Arranging availability of employees and contractors
- Preparing paperwork for jobs and pick tickets.
- Data entry
- **Required Skills**:_
- Clear verbal and written communication
- Excellent organizational and multitasking skills
- Computer skills and knowledge (Microsoft Office Suite)
- Answer incoming calls and make outgoing calls.
- Welcoming and warm personality
- Ability to work as a team member and independently.
- Troubleshooting skills
- **Perks and Compensation**:_
- Competitive wage
- Extended benefits
- Training and development
- Great work culture
- Team building
- Free parking

**Job Types**: Full-time, Permanent

Pay: $21.00-$23.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you currently live in Victoria, BC?

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Microsoft Office suite: 4 years (required)
- Receptionist: 2 years (required)
- Multi-line phone systems: 2 years (required)
- Phone etiquette: 1 year (required)
- Data entry: 1 year (required)

**Language**:

- English (preferred)
- Clear concise English (required)

Work Location: In person

  • Payroll & Benefits Coordinator

    1 week ago

    Victoria, Canada Monk Office Full time

    **Schedule: Full-time | Location: Victoria (800 Viewfield Rd.)**: As a member of the Finance Team, the Payroll & Benefits Coordinator is responsible for the accurate processing of the Company’s payroll, administration of the benefits program as well as other accounting support as required. Come work with an established and vibrant company with its roots...

  • Office Coordinator

    2 weeks ago

    Victoria, Canada Union of British Columbia Municipalities Full time

    **Union of BC Municipalities** ***Office Coordinator**: **Posting Date** January 24, 2025 **Closing Date** **February 28, 2025** The Union of BC Municipalities (UBCM) is seeking a highly organized and detail-oriented Office Coordinator to join our team. In this key role, you will be responsible for coordinating all aspects of Local Government House...

  • Office Coordinator

    2 weeks ago

    Victoria, Canada Urban Systems Full time

    **About the Opportunity** Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to: - **Office Coordination -**Acting as the first point of contact by**greeting guests and coordinating telephone general inquiries. Acting as a contact for Health & Safety office procedures, ensuring the common areas...

  • Office Coordinator

    1 week ago

    Victoria, Canada VertiGIS North America Ltd. Full time

    The Company At VertiGIS, we build powerful GIS software. Our portfolio of products, solutions, and services enhance the capabilities of leading mapping software, most notably Esri’s ArcGIS. For decades, professionals have relied upon us to overcome complex technical challenges so that they can make a significant impact in the world. VertiGIS offers...

  • Office Coordinator

    6 days ago

    Victoria, Canada VertiGIS North America Ltd. Full time

    The Company At VertiGIS, we build powerful GIS software. Our portfolio of products, solutions, and services enhance the capabilities of leading mapping software, most notably Esri’s ArcGIS. For decades, professionals have relied upon us to overcome complex technical challenges so that they can make a significant impact in the world. VertiGIS offers...

  • Office Coordinator

    3 days ago

    Victoria, Canada Archipelago Marine Research Full time

    **OFFICE COORDINATOR** Victoria, BC Do you like to wear jeans to the office almost every day? Have fun at work? Help plan staff events and participate in community events? Are you passionate about our environment and sustainability? This is the Ideal entry level office administrative position in a multi-faceted company committed to our shared ocean...

  • Office Coordinator

    2 weeks ago

    Victoria, Canada Archipelago Marine Research Full time

    **OFFICE COORDINATOR** Victoria, BC Do you like to wear jeans to the office almost every day? Have fun at work? Help plan staff events and participate in community events? Are you passionate about our environment and sustainability? This is the Ideal entry level office administrative position in a multi-faceted company committed to our shared ocean...

  • Office Coordinator

    1 week ago

    Victoria, Canada Redbrick Technologies Inc. Full time

    Salary: Redbrick is headquartered on the traditional Coast Salish territory, and we respectfully acknowledge the Lekwungen and W̱SÁNEĆ People of this region. With gratitude, we live, work, and care for this beautiful land. One thing that our team members say they value most is our fun and truly ‘people-first' culture. Ours is a place where you're given...

  • Office Coordinator

    22 hours ago

    Victoria, Canada Redbrick Technologies Inc. Full time

    Redbrick is headquartered on the traditional Coast Salish territory, and we respectfully acknowledge the Lekwungen and W̱SÁNEĆ People of this region. With gratitude, we live, work, and care for this beautiful land. One thing that our team members say they value most is our fun and truly ‘people-first’ culture. Ours is a place where you’re given the...

  • Office Coordinator

    24 hours ago

    Victoria, Canada Buyerlink Full time

    We are looking for a highly organized, resourceful, and tech-savvy individual to join our Victoria team as an Office Coordinator. This role is critical to the care & success of our local team, ensuring the office runs smoothly and providing first-line support for workstation setup and daily troubleshooting needs. In short, you’ll be the go-to person for...