Administrative Assistant

3 days ago

Montroyal, Canada Groupe SBSE Full time

**Administrative Assistant**

**Position Overview**

**Key Responsibilities**

1. **Department Coordination**
- Act as a central point of contact for communication and workflow between departments.
- Ensure the timely sharing of information and resources among teams.
- Track project progress and deadlines, providing updates to relevant stakeholders.

2. **Quote Preparation**
- Draft, format, and review client quotes in collaboration with department leads.
- Ensure all quotes are accurate, professional, and aligned with company standards.
- Maintain a database of quotes and templates for efficiency and consistency.

3. **Support to Directors**
- Manage schedules, appointments, and correspondence for directors.
- Assist with meeting preparation, including agenda creation and follow-up tasks.
- Handle sensitive and confidential information with discretion.

4. **Administrative Duties**
- Maintain organized records and filing systems for company documents.
- Prepare reports, presentations, and correspondence as required.
- Monitor office supplies and coordinate with vendors for replenishment.

5. **Client and Partner Interaction**
- Serve as a point of contact for client inquiries related to administrative matters.
- Support onboarding of new partners by coordinating required documentation.

**Qualifications**
- **Proven experience as an Administrative Assistant or similar role.**
- **Strong organizational and multitasking abilities.**
- **Excellent written and verbal communication skills.**
- **Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).**
- **Familiarity with CRM software is a plus.**
- **Ability to work independently and collaboratively in a team setting.**
- **Bilingualism (English and French) is highly desirable.**

**Key Attributes**
- Detail-oriented with a focus on accuracy.
- Professional and approachable demeanor.
- Problem-solving mindset and ability to anticipate needs.
- Capacity to adapt to changing priorities and deadlines.

**Working Conditions**
- **Full-time position based at our 5794 Royalmount office.**
- **Occasional flexibility in hours may be required to meet deadlines.**

Pay: $17.00-$30.00 per hour

**Benefits**:

- Flexible schedule
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Language**:

- French (preferred)
- English (preferred)

Work Location: In person

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