Office Administrator

2 weeks ago


Dartmouth, Canada Mackinnon & Olding Full time

Job Posting

MacKinnon & Olding has an immediate need for an **Office Administrator**. The Office Administrator plays a vital role in ensuring that the day-to-day operations of the office run smoothly and efficiently. They are responsible for managing a variety of administrative, logístical, and organizational tasks. This role will also manage office supplies, supporting staff with necessary resources, and ensure the office environment is conducive to the well-being of employees.

**RESPONSIBILITIES**:
What you will do
- Maintain office filing systems, both physical and digital
- Assist in preparation of reports, presentations, and other documents as needed
- Oversee the day-to-day office environment, ensuring that the office is clean, organized, and well-maintained
- Liaise with vendors for office supplies, equipment maintenance, and other service needs
- Keep track of vendor contracts, renewals, and service agreements; ensure timely payments of office-related invoices and expenses
- Assist with payables and credit card reconciliation
- Monitor and manage office budgets, tracking expenses, and cost-saving opportunities
- Coordinate repairs or replacements of office equipment as needed
- Be the point of contact for employees regarding office-related issues and requests
- Assist in onboarding of new employees by providing necessary resources and information
- Coordinate the collection of timecards from various site locations and record in the system when required and assist with timekeeping
- Allocate costs collected through time clock entry to appropriate job and cost items
- Facilitate communication between different departments to ensure smooth operations
- Other duties as required

**QUALIFICATIONS**:Your background
- Post-secondary education in Business Administration or related field
- Minimum 5 years experience in an office management or administrative role
- Proficiency in office software such as Microsoft Office Suite
- Knowledge of basic accounting and budgeting practices

**CORE SKILLS**:What you bring to the company
- Ability to motivate and manage staff
- Strong attention to detail
- Positive can-do Attitude
- Ability to work as a team
- Ability to prioritize workload and meet deadlines
- Ability to work well under pressure
- Strong analytical and problem-solving skills

**A little bit about MacKinnon & Olding**

MacKinnon & Olding, a Crosbie Member Company (M&O), is one of Eastern Canada's leading providers of onshore industrial services to the marine construction sector. An ISO 9001 and COR certified company, M&O's trained and certified workforce offers a suite of trade solutions. Specializing in flooring, insulation, painting & coatings, scaffolding and surface preparation, M&O's dedicated multi
- trade teams safely deliver the best quality solution at every stage of the project life cycle.

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-01-22
Expected start date: 2025-02-03


  • Office Administrator

    2 weeks ago


    Dartmouth, Canada Totally Raw Pet Food Full time

    Totally Raw Pet Food has provided healthy nutrition for happy dogs and cats for over 20 years. Totally Raw Pet Food delivers a clean, pure, and natural approach to pet wellness so pets can play harder and live longer. Totally Raw Pet Food is looking for an Office Administrator to work in the Head Office in Dartmouth, NS. **Responsibilities**: - Welcome...


  • Dartmouth, Nova Scotia, Canada Pennecon Full time

    Office Administrator Job No: PENNECON881 Location: Dartmouth Closing Date: 29 Feb 2024 NST Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries.  Reporting to the Operations Manager, the Office Administrator will have a diverse role, overseeing all...


  • Dartmouth, Canada Castone Construction Ltd. Full time

    ''' Office Administrator **Duties**: - Serve as the primary point of contact for all front desk activities, including greeting visitors and answering phone calls - Manage and maintain office supplies and inventory - Coordinate and schedule appointments and meetings - Assist with payroll processing and maintain employee records - Support human resources...

  • Office Administrator

    4 weeks ago


    Dartmouth, Canada Dartmouth Sport + Spine Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing the day-to-day administrative operations of our office. This role requires strong organizational skills, the ability to multitask, and excellent communication skills. **Responsibilities**: -...


  • Dartmouth, Canada Dartmouth Sport + Spine Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing the day-to-day administrative operations of our office. This role requires strong organizational skills, the ability to multitask, and excellent communication skills. **Responsibilities**: -...


  • Dartmouth, Canada Synergy Natural Pet Products Full time

    **Duties & Responsibilities**: - Welcome visitors and assist when necessary. - Data input for website orders. - Monitor and maintain office equipment, inventory supplies, and order replacement supplies as needed. - Provide support to management. - Process Payroll through Payworks. - Process Accounts Receivable and Accounts Payable. - Maintain company files,...


  • Dartmouth, Canada Bruno Builders Full time

    Bruno Group is an integrated group of real estate and construction companies based in Dartmouth, Nova Scotia. Together, we are boldly building a better city. We are looking for a friendly, adaptive, and detail-oriented **Office Administrator** to join our team. Reporting to the Director of Finance and People, the **Office Administrator** will be very...

  • Office Administrator

    2 weeks ago


    Dartmouth, Canada Harbourside Engineering Group Full time

    The Harbourside Group of Companies, comprised of Harbourside Engineering Consultants, Harbourside Transportation Consultants, Harbourside Geotechnical Consultants, and Harbourside Project Management, is a full service heavy civil infrastructure design firm with office locations in Dartmouth, Nova Scotia, Charlottetown, Prince Edward Island, St. John’s,...


  • Dartmouth, Canada DORA Construction Full time

    Are you looking for a rewarding career with a dynamic builder with proud Atlantic Canadian roots, a purposedriven culture, and an unwavering commitment to exceeding client expectations and having positive community impact? DORA Construction is looking for you! Why choose DORA Construction to build your career? 1. Make an Impact in Local Communities with...


  • Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in processing requests under government access to information and privacy...


  • Dartmouth, Canada Synergy Natural Pet Products Full time

    **Duties & Responsibilities**: - Welcome visitors and assist when necessary. - Data input for website orders. - Monitor and maintain office equipment, inventory supplies, and order replacement supplies as needed. - Provide support to management. - Process Payroll through Payworks. - Process Accounts Receivable and Accounts Payable. - Maintain company files,...

  • Office Administrator

    2 weeks ago


    Dartmouth, Canada Pennecon Full time

    Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries. Reporting to the Operations Manager, the Office Administrator will have a diverse role, overseeing all general office administration functions for this fast-paced, dynamic organization including a wide variety of...


  • Dartmouth, Canada Nova Scotia Union of Public & Private Employees Full time

    NSUPE is currently looking for a full-time, permanent office administrator to join us. Working with several elected groups of officers and representatives, union staff, and outside contacts, the office administrator plays an essential role in facilitating and supporting all of the work the union does. This position is a key connection point and as such...


  • Dartmouth, Canada JFJ Construction LTD Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - **Work setting**: - Construction company - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and...


  • Dartmouth, Canada Bass Pro Shops Full time

    **Summary**: Reporting to the Co-Manager/Assistant General Manager/ General Manager, the Office Administrator is responsible for providing administrative support to the Retail Management team, maintaining the administration to the team, coordinating activities or events. This position is often involved with sensitive information that must remain...


  • Dartmouth, Canada Ryah`s Property Maintenance Full time

    **Office Administrator will be responsible for the following**: - **Creating invoices**: - **Recording payments**: - **Processing Payroll**: - **Hiring of new employees**: - **Recording expenses (Sage 50)**: - **Managing Facebook Page**: - **Report Remittances (WCB, CRA etc)**: - **All office administrative duties** **Job Type**: Part-time Part-time...


  • Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...


  • Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • Office Administrator

    4 weeks ago


    Dartmouth, Canada MVS Canada Logistics Full time

    MVS Canada Logistics is Hiring! We are looking for a motivated individual to join our team as an office administrator. Qualifications: - 2 years experience in a customer service role is preferred, but not required. - Experience with Microsoft Office suite of products Specific Duties / Requirements - Oversight & supervision of some other administrative...


  • Dartmouth, Canada Sun Green Reach Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Work setting**: - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...