Administrative Assistant

**Job Title**: Administrative Assistant with Tenant Management and Marketing

**Company**: WKL Homes
**Location**: Remote (with occasional travel to Milton and other sites as required)

**Job Type**: Permanent Part-Time - guaranteed 15 hours per week, increasing as required
**Wage Rate**: TBD (depending on experience)
**Reports To**: Managing Director

**Position Overview**:
We offer flexible hours to fit your schedule and a competitive wage depending on experience.

**Key Responsibilities**:

- **Administrative Support**:

- Organize and maintain both digital and physical office files, ensuring easy access to important documents.
- Assist with preparing contracts, reports, leases, and other essential correspondence related to real estate investment projects.
- Manage and prioritize competing tasks, ensuring timely completion of deadlines in a start-up, fast-moving environment.
- Reconcile credit card statements for book keeping firm
- **Tenant Management Support**:

- Handle tenant communications, including responding to inquiries, addressing maintenance requests, and managing lease agreements.
- Support property management tasks such as tracking rent payments, sending reminders for overdue payments, and assisting with rent collections.
- Maintain accurate tenant records and keep organized documentation of rental agreements and communications.
- Assist with the scheduling and preparation of property inspections, ensuring timely and accurate reporting on property conditions.
- **Marketing Support**:

- Assist with creating content for websites, social media platforms, and other digital marketing channels to promote WKL Homes’ properties and projects.
- Create marketing materials such as property brochures, flyers, and promotional collateral.
- Track and analyze marketing performance to support decision-making and adjust campaigns as needed.
- **General Office Management**:

- Organize and maintain digital files and resources to ensure smooth operations.
- Assist in streamlining and improving office procedures to boost overall productivity in a remote environment.

**Qualifications**:

- Proven experience as an administrative assistant or in a related role (real estate experience is a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to manage multiple tasks simultaneously, prioritize effectively, and work independently in a remote setting.
- Comfortable working in a fast-paced, start-up environment with competing priorities.
- Excellent written and verbal communication skills.
- Highly organized with strong attention to detail and ability to meet deadlines.
- Must be willing to travel occasionally to Milton and other project sites as needed.

**Preferred Qualifications**:

- Previous experience in real estate investing, property management, or marketing.
- Basic knowledge of SEO and digital marketing strategies.
- Familiarity with CRM systems and real estate investment platforms.

**Benefits**:

- Flexible remote work environment with the ability to manage your own hours.
- Competitive wage rate depending on experience.
- Opportunity to contribute to a small, family-run business with a strong entrepreneurial spirit.
- Growth potential in the real estate investment industry, with exposure to a variety of business channels, including custom home building, rental properties, and renovation projects.

**How to Apply**:
At WKL Homes, we’re excited to welcome a driven and independent individual who will thrive in a remote, start-up environment and contribute to the growth and success of our diverse real estate investment ventures. Whether you’re just starting your career or returning after a break, we value your unique perspective and skills.

**Job Types**: Part-time, Permanent

Pay: $17.50-$25.00 per hour

Expected hours: 15 - 35 per week

**Benefits**:

- Casual dress
- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Language**:

- Mandarin (preferred)

Work Location: Hybrid remote in Milton, ON L9T 3J2

Application deadline: 2025-03-07
Expected start date: 2025-03-17