assistant administrator

21 hours ago

Milton, Ontario, Canada Baker Real Estate Incorporated Full time

***TO APPLY***:

Complete the application form at

Baker Real Estate is seeking an Assistant Administrator to join our team for a new Milton project This is an assignment that is tentatively to begin on the Early February.

For three decades, Baker Real Estate has specialized in the sales and marketing of new homes, master-planned communities, including condominiums, townhomes and single-family homes, as well as hotel condominiums and resort properties, operating in all four corners of the globe. Baker Real Estate has worked with extraordinary clients and visionary teams to create lasting value. We bring innovation, expertise, and unparalleled experience to every new challenge. From our record-breaking sell-outs to our innovative technologies and unmatched expertise, Baker has always taken the lead role.

General Duties & Responsibilities

Responsibilities for this role are comprehensive and will be scaled based on your experience. They may include, but is not limited to, a combination of the following:

  • Deal Processing: Drafting, writing, and pre-checking deals using our CRM and sales software; managing and updating a Deal Tracker.
  • Client & Agent Liaison: Contacting purchasers and outside agents for required documentation (e.g., MPAs, identity verification, and compliance forms), providing status updates, and troubleshooting file issues.
  • Document & Data Management: Auditing files, managing main site email inboxes, and ensuring all trackers (Sales Grid, Financial Reports) are accurate and balanced with the CRM.
  • Financial Administration: Assisting with (or overseeing) the tracking of deposits, processing broker referrals, and resolving cheque issues.
  • Team & Office Support: Providing comprehensive support to the sales team and senior management, including printing, scanning, filing, managing office supplies, and covering the front desk as needed.
  • Reporting: Preparing and distributing key reports, including daily sales figures, financial trackers, and agent commission reports.

Qualifications

  • Previous administrative experience, preferably in the pre-construction real estate industry.
  • Proficiency with CRM and sales software, as well as the Microsoft Office Suite.
  • Exceptional attention to detail and accuracy.
  • Ability to multi-task and perform professionally in a high-volume environment.
  • Strong written and verbal communication skills.

Expected start date: February2025

Schedule: Monday to Thursday: 12:00PM to 6:00PM; Saturday & Sunday: 12:00PM to 5:00PM

Education: Post-Secondary Diploma or Degree Preferred

Job Type: Full-time

Pay: $23.00 per hour

Benefits:

  • On-site parking

Experience:

  • administrative: 2 years (required)

Work Location: In person

  • Sales Administrator

    6 days ago

    Milton, Ontario, Canada Kelly Services (Canada), Ltd. Full time

    Job Title:Sales AdministratorLocation:Milton, ON (Onsite, Monday - Friday)Salary Range:$50,000–$65,000 (based on experience)Benefits:Blue Cross medical benefits (begin 90 days after start), incentive plan (5% additional based on team/individual performance), Vacation (2 weeks), professional growth opportunitiesKelly's customer, a fast-growing company is...

  • Board Administrator

    4 days ago

    Milton, Ontario, Canada CWB Group Full time

    Your expertise shapes our businessAt the CWB Group, we find fulfillment and inspiration knowing that we are performing meaningful and purposeful work. Every day is a new adventure with opportunities to learn from industry leaders and, most importantly, from each other. When you join the CWB Group, you become part of a diverse and inclusive, tight-knit team...

  • Medical Office Administrator

    3 days ago

    Milton, Ontario, Canada Bonafide Healthcare Full time

    OverviewJoin our dynamic healthcare team as a Medical Office Assistant, where your enthusiasm and organizational skills will play a vital role in delivering exceptional patient care and seamless clinic operations. This energetic position offers the opportunity to be at the heart of patient interactions, administrative support, and medical documentation...

  • Clinic Receptionist/Administrator

    7 days ago

    Milton, Ontario, Canada Health Centre of Milton Full time

    We're hiring a part time clinic administrator to join our team (20 hours). It is with much sadness that we say goodbye to one of our great Office Administrators and begin the search for a new one. If you think you are the right person to fill these shoes you must: Have a desire to help others, be a team player, perform billing and accounting tasks, answer...

  • administrative assistant

    2 weeks ago

    Milton, Ontario, Canada Ribs Transport Inc. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 40 hours per weekEducation:Expérience:EducationSecondary (high) school graduation certificateWork settingTransportation companyTasksCoordinate the flow of information within the teamDirect and control daily operationsEvaluate daily operationsOpen and distribute mail and other...

  • Dispatching Assistant

    1 week ago

    Milton, Ontario, Canada Ace City Inc Full time

    OverviewWe are seeking a dedicated and detail-oriented Dispatching Assistant to join our team to support . The ideal candidate will play a crucial role in coordinating the flow of information between our drivers, clients, custom brokers ensuring that all operations run smoothly and efficiently. This position requires strong organizational skills, excellent...

  • Accounting Administrator

    6 days ago

    Milton, Ontario, Canada ZANCHIN AUTOMOTIVE GROUP Full time

    Accounting Administrator career and employment opportunity await you.The Power to Move YouMilton Volkswagen, part of Zanchin Automotive Group, a privately-owned network of 35+ successful dealerships that welcomes talent and enthusiasm, values people and contributions, and rewards performance and accomplishment, is looking for an experienced and enthusiastic...

  • Accounting Administrator

    4 days ago

    Milton, Ontario, Canada Zanchin Automotive Group Full time

    Accounting Administratorcareer and employment opportunity await you.The Power to Move YouMilton Volkswagen, part of Zanchin Automotive Group, a privately-owned network of 35+ successful dealerships that welcomes talent and enthusiasm, values people and contributions, and rewards performance and accomplishment, is looking for an experienced and...

  • Mobile Mortgage Specialist Assistant

    1 week ago

    Milton, Ontario, Canada TD Full time $23 - $31

    Work Location:Milton, Ontario, CanadaHours:15Line of Business:Personal & Commercial BankingPay Details:$ $31.20 CADTD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been...

  • Medical Office Assistant

    6 days ago

    Milton, Ontario, Canada Verismo Health Full time

    Company DescriptionAt Verismo Health Inc., we deliver innovative, patient-centered healthcare solutions to improve access, efficiency, and outcomes. Focused on both in-person and telemedicine services, we bridge traditional care with modern technology to enhance patient experiences and empower physicians. Operating across Ontario, we manage the...