assistant administrator

12 hours ago

Milton, Ontario, Canada Baker Real Estate Incorporated Full time

***TO APPLY***:

Complete the application form at

Baker Real Estate is seeking an Assistant Administrator to join our team for a new Milton project This is an assignment that is tentatively to begin on the Early February.

For three decades, Baker Real Estate has specialized in the sales and marketing of new homes, master-planned communities, including condominiums, townhomes and single-family homes, as well as hotel condominiums and resort properties, operating in all four corners of the globe. Baker Real Estate has worked with extraordinary clients and visionary teams to create lasting value. We bring innovation, expertise, and unparalleled experience to every new challenge. From our record-breaking sell-outs to our innovative technologies and unmatched expertise, Baker has always taken the lead role.

General Duties & Responsibilities

Responsibilities for this role are comprehensive and will be scaled based on your experience. They may include, but is not limited to, a combination of the following:

  • Deal Processing: Drafting, writing, and pre-checking deals using our CRM and sales software; managing and updating a Deal Tracker.
  • Client & Agent Liaison: Contacting purchasers and outside agents for required documentation (e.g., MPAs, identity verification, and compliance forms), providing status updates, and troubleshooting file issues.
  • Document & Data Management: Auditing files, managing main site email inboxes, and ensuring all trackers (Sales Grid, Financial Reports) are accurate and balanced with the CRM.
  • Financial Administration: Assisting with (or overseeing) the tracking of deposits, processing broker referrals, and resolving cheque issues.
  • Team & Office Support: Providing comprehensive support to the sales team and senior management, including printing, scanning, filing, managing office supplies, and covering the front desk as needed.
  • Reporting: Preparing and distributing key reports, including daily sales figures, financial trackers, and agent commission reports.

Qualifications

  • Previous administrative experience, preferably in the pre-construction real estate industry.
  • Proficiency with CRM and sales software, as well as the Microsoft Office Suite.
  • Exceptional attention to detail and accuracy.
  • Ability to multi-task and perform professionally in a high-volume environment.
  • Strong written and verbal communication skills.

Expected start date: February2025

Schedule: Monday to Thursday: 12:00PM to 6:00PM; Saturday & Sunday: 12:00PM to 5:00PM

Education: Post-Secondary Diploma or Degree Preferred

Job Type: Full-time

Pay: $23.00 per hour

Benefits:

  • On-site parking

Experience:

  • administrative: 2 years (required)

Work Location: In person

  • Office Administrator

    11 hours ago

    Milton, Ontario, Canada 4Sight Search Solutions Inc. Full time

    On behalf of our client in Milton, Ontario, we are seeking a professional, friendly, and organized Office Administrator / Bookkeeper, who will be responsible for both client service, including front desk responsibilities, and bookkeeping for various clients. Experience in reception/executive assistant and bookkeeping is a must. Who is our client? Our client...

  • administrative assistant

    11 hours ago

    Milton, Ontario, Canada Ribs Transport Inc. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 40 hours per weekEducation:Expérience:EducationSecondary (high) school graduation certificateWork settingTransportation companyTasksCoordinate the flow of information within the teamDirect and control daily operationsEvaluate daily operationsOpen and distribute mail and other...

  • Front Desk Receptionist and Clinic Administrator

    11 hours ago

    Milton, Ontario, Canada Osteoathletic Full time

    We are seeking a detail-oriented and organized Front Desk Receptionist and Office Administrator to join our busy sports medical clinic located in Milton, Ontario. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and ensuring efficient administrative support. This role requires proficiency...

  • Dispatching Assistant

    11 hours ago

    Milton, Ontario, Canada Ace City Inc Full time

    OverviewWe are seeking a dedicated and detail-oriented Dispatching Assistant to join our team to support . The ideal candidate will play a crucial role in coordinating the flow of information between our drivers, clients, custom brokers ensuring that all operations run smoothly and efficiently. This position requires strong organizational skills, excellent...

  • Accounting Administrator

    11 hours ago

    Milton, Ontario, Canada Zanchin Automotive Group Full time

    Accounting Administratorcareer and employment opportunity await you.The Power to Move YouMilton Volkswagen, part of Zanchin Automotive Group, a privately-owned network of 35+ successful dealerships that welcomes talent and enthusiasm, values people and contributions, and rewards performance and accomplishment, is looking for an experienced and...

  • Medical Office Assistant

    12 hours ago

    Milton, Ontario, Canada Verismo Health Full time

    Company DescriptionAt Verismo Health Inc., we deliver innovative, patient-centered healthcare solutions to improve access, efficiency, and outcomes. Focused on both in-person and telemedicine services, we bridge traditional care with modern technology to enhance patient experiences and empower physicians. Operating across Ontario, we manage the...

  • Administrative Clerk, Transportation

    11 hours ago

    Milton, Ontario, Canada RONA Full time

    At RONA, our employees let their passion blossom every day. Our teams are driven by the desire to help people bring their projects to life and are committed to making a difference in the communities we serve.We operate or service corporate and affiliated dealer stores. With a distinctive product and service offering and complementary store formats ranging...

  • Front Desk Receptionist

    11 hours ago

    Milton, Ontario, Canada Osteoathletic Full time

    Role DescriptionWe are seeking a detail-oriented and organized Front Desk Receptionist and Client Experience Administrator to join our busy sports medical clinic located in Milton, Ontario. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and ensuring efficient administrative support....

  • Transit Systems Analyst

    11 hours ago

    Milton, Ontario, Canada Town of Milton Full time

    Job Type:PermanentDepartment:Active Directory Required, Information TechnologySalary:$87, $108,783.00Close Date (closes at 12:00 am on date noted below):January 16, 2026Hours per Week:35Openings:1Position SummaryReporting to the Manager, Data Architecture & Application Services, this position serves as a technical expert responsible for planning,...

  • Senior Analyst, HRIS

    11 hours ago

    Milton, Ontario, Canada Gordon Food Service - Canada Full time

    Welcome to Gordon Food Service We are excited that you are thinking about opportunities with us, and we have an amazing story to share. Here's a quick glance of who we are and the impact you could have on the food service industry. There's a seat at our table for you...Position SummaryThe Senior HRIS Analyst provides systems expertise, project leadership,...