Office Administrative Assistant
2 weeks ago
Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
**Work setting**:
- Real estate
**Budgetary responsibility**:
- $100,001 - $500,000
**Tasks**:
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
**Computer and technology knowledge**:
- Google Docs
- MS Excel
- MS PowerPoint
- MS Word
- Information technology
- Quick Books
- Adobe Acrobat Reader
- Google Drive
- LinkedIn
- Xero
**Technical terminology**:
- Business
**Area of specialization**:
- Reports and records
**Transportation/travel information**:
- Own transportation
**Work conditions and physical capabilities**:
- Ability to work independently
- Attention to detail
- Repetitive tasks
- Work with mínimal supervision
**Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Flexibility
- Organized
- Team player
- Accurate
- Reliability
- Accountability
- Dependability
**Screening questions**:
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Other benefits**:
- Free parking available
- Other benefits
- Team building opportunities
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