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Project Administrative Assistant

2 weeks ago

Etobicoke, Canada Frisoni Mechanical Inc. Full time

**Who We Are**

Frisoni Mechanical focuses on providing complete Plumbing, Heating, Gas & Fire Protection to the industrial, commercial and residential markets in the Greater Toronto and surrounding areas. Our focus is both new construction and service. Established in 2010, Frisoni Mechanical believes that a strong relationship with our clients is of utmost importance. We provide our clients with competitive pricing, strict adherence to deadlines, 24/7 emergency service, and guaranteed customer satisfaction We enforce the highest adherence to Health & Safety standards and policies. We believe that it is because of our team dedication to each job, no matter what size, that we continue to stay competitive while delivering excellent results.

We are currently seeking a highly motivated and customer-centric Project Administrative Assistant to join our team.
- Assisting the Project Manager with all administrative functions and processes as required.
- Ensuring that the team adheres to provided timelines, deliverables, and documenting progress as required.
- Compiling, organizing, and filing all project documentation for the Project Managers.
- Communicating plans, actions, risks, and issues with key stakeholders as required.
- Assisting with the day-to-day activities including reading takeoffs and acquiring quotes from suppliers.
- Ensuring documentation is updated throughout the length of the project.
- Preparing and updating project binders for site as required.
- Collaborating with team members to solve any issues that may arise during the project.
- Promptly notify the site of any change notices along with communicating the appropriate documents.
- Following-up and building relationships with the General Manager and other stakeholders as required.
- Preparing close out documents at the end of the project.
- Build and maintain positive relationships with vendors.
- Analyzing project data and producing progress reports.
- Eager to contribute to the expansion of the company.
- Acquire up-to-date technical knowledge.
- Conduct price checks on product invoices to ensure accurate billing.
- Other duties as required.

**Requirements and Qualifications**
- 1-2 year of experience in a similar role (preferred)
- Experience in commercial construction (preferred)
- Mechanical Engineering Technology Diploma or similar training.
- Proficient Microsoft Office skills
- Excellent written and verbal communication skills
- Ability to meet deadlines in the face of shifting priorities
- Reliable, self motivated, and goal driven
- Strong team player with an ability to work independently
- Ability to influence others to action
- Strong customer service skills with a safety mindset
- Ability to learn, apply, and adapt quickly
- Strong problem-solving skills
- Excellent attention to detail and accuracy
- A positive ‘can-do’ attitude

**Perks**
- Competitive salary
- Benefits after 3 months

Pay: $38,000.00-$45,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Project Coordinator: 1 year (required)

Work Location: In person