Administrative Assistant
1 month ago
**Tasks**
You will be part of small and professional worldwide company with headquarter based in France, specialised in industrial chemical cleaning and wastewater treatment solutions. Out of the Toronto office, you will report to the Branch Manager East, overseeing all projects in East Canada (ON, QC, NB, NL, NS). After a phase of integration, you will be able to help with:
- Update the planning and do travel arrangements for the teams deployed to site (booking hotels, flights car rentals, etc..)
- Create and update administrative documents
- Help with account payable, account receivable and invoicing to customers
- Help with payroll, collecting weekly timesheets and processing expense reports
- Schedule, based on the platform, safety training for employees and keep records of it
- Miscellaneous administrative tasks (scan & archive documents, answer the phone)
- Purchase and storage of marketing goodies
- Other administrative assistant duties
**Profile and skills**
- Fluent in French
- Organized with good record keeping habits and information sharing methodologies
- Analytical skills for cost control purposes
- Proficient with the Office package and online administrative tools (picture resizing, pdf edition,..)
- Teamplayer, understanding the assistance required by employees working nationwide on sometimes short notice
- Great communicator able to interact in French and English with internal and external shareholder at all levels
**Job Types**: Full-time, Permanent
Pay: $25.00-$27.00 per hour
Expected hours: 40 per week
Additional pay:
- Bonus pay
**Benefits**:
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Flexible schedule
- Language training provided
- Life insurance
- On-site parking
- Paid time off
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Etobicoke, ON M9W 6P3: reliably commute or plan to relocate before starting work (preferred)
**Experience**:
- Microsoft Office: 3 years (preferred)
**Language**:
- French (required)
Work Location: In person
Expected start date: 2024-10-14
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