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Discipleship Administration Assistant

2 weeks ago

Etobicoke, Canada Catch the Fire Full time

At Catch The Fire Toronto, we exist to continually encounter God’s presence, leading people in transformation so we can bring the Kingdom of God to our city and the world.

This role is to personally model and champion the values of:
**Presence**

I am a pursuer of His presence and I value the anointing of the Holy Spirit.
I positively contribute to an atmosphere where God’s presence is a priority.

**Encounter**

I am hungry to intentionally experience God and be in relationship with him.
I actively seek opportunities to bring others into encounters with God.

**Transformation**

I am on a transformation journey and I am proactive in the healing of my heart.
I pursue and welcome feedback from those I lead and am led by.

**POSITION PURPOSE**

**POSITION ACCOUNTABILITIES**

Key accountabilities and responsibilities for this role:
**Administrative Excellence**
- Assist with the coordination and administration of Connect Groups by:

- Maintaining the Planning Center database with up to date information on church members and connect groups as required.
- Conduct the administrative tasks for Discipleship related events and activities, including working to integrate participants into communities and connect groups by:

- Completing all follow-up tasks to ensure an adequate level of engagement in their groups and the next steps on the equipping journey
- Assist Connections Pastor with direct administrative support and other operational duties as needed.

**Project Management**
- Collaborate with the Church Ops team to help church member’s progression of training and development through ‘The Journey’.
- Project manage Discipleship events by:

- Creating and managing event schedules
- Drafting and sending communication with stakeholders, utilizing a variety of tools and methods to ensure a successful outcome..
- Creating work orders for the Communications team in a timely manner. Collaborate with them to ensure deliverables are on time.
- Organize the practical aspects of training and social events for Connect Group Leader Development.

**Communication and Support**
- Assist in the recruiting and strengthening of Connect Group Leaders and volunteers through:

- Tracking and following up on next steps of development,
- Conduct Planning Center training to leaders and volunteers. Follow up and ensure procedures are followed, for example timely response to membership requests.
- Provide Safeguarding process support to stakeholders and safeguarding team.
- Respond to volunteer requests
- Writing and sending informational communications to Connect Group Leaders
- Assist with the development of a church-wide strategy for discipling church attendees.
- Actively contribute to the joy and strength of the church in staff meetings, vision meetings, etc.

**POSITION QUALIFICATIONS**

Key educational and experiential qualifications for this role:

- High school diploma or equivalent is a requirement; certificate in business or office administration an asset.
- Strong organizational skills.
- Self-starter and ability to work in a team environment.
- Written and verbal communication skills.
- Experience using software for project management.
- Good standing history with Catch The Fire is an asset.
- Agree with and live in accordance with Catch The Fire Statement of Faith.

**POSITION DIMENSIONS**

**Direct Reports**
- None

**Indirect Reports**
- Connect Group Leaders
- Volunteer Team Leaders

**Key Relationships**: (including internal and external stakeholders)**
- **Providing Services to**:

- Leadership
- Connect Leaders
- **Receiving Services from**:

- Vendors
- Church Ops
- Communications team

**Financial Authority**:

- None

**Non-Financial Authority**:

- Planning Center data

**Weekly Hours**:
20 hours

**Conditions**:

- 90 Day Probationary Period.
- Applicants must have the legal right to work in Canada.
- Employment is conditional upon a clear police reference check
- On-site presence in the offices is an important component to this role, as there needs to be clear availability and accessibility to staff
- Weekend work is required, therefore reliable transportation will be needed