Current jobs related to Administrative Assistant - Langley - Xentric Engineering Ltd.

  • Administrative Assistant

    1 week ago

    Langley, Canada Trotman Auto Group - Shared Services Full time

    Trotman Auto Group would like to invite Administrative Assistants who pride themselves on their attention to detail, their communication style and level of integrity. Supporting the CFO office, the Administrative Assistant is not your everyday assistant position. This is a challenging and fast-paced role in a friendly and supportive environment where every...

  • Administration Assistant

    1 week ago

    Langley, Canada Financial Services - Mortgage Lender Full time

    **JOB DESCRIPTION** **POSITION**: **Administrative Assistant** **LOCATION: Langley, BC** **REPORTS TO: Mortgage Administration Manager** **DEPARTMENT: Mortgage Administration Department** **JOB DESCRIPTION** VWR Capital Corp. is a small but dynamic financial services company headquartered in Langley, BC. We are seeking a full-time Administrative Assistant to...

  • Administration Assistant

    15 hours ago

    Langley, Canada Financial Services - Mortgage Lender Full time

    **JOB DESCRIPTION** **POSITION**: **Administrative Assistant** **LOCATION: Langley, BC** **REPORTS TO: Mortgage Administration Manager** **DEPARTMENT: Mortgage Administration Department** **JOB DESCRIPTION** VWR Capital Corp. is a small but dynamic financial services company headquartered in Langley, BC. We are seeking a full-time Administrative Assistant to...

  • Administrative Assistant

    16 hours ago

    Langley, Canada Speech Bubbles Full time

    **Job description** Speech Bubbles is a speech therapy clinic located in Langley City, serving clients throughout the Lower Mainland of British Columbia. Our goals are to foster a positive working environment for staff and to ensure that our clients are receiving the best standard of care and therapy. We truly value our employees’ time and experience, and...

  • Administrative Assistant

    2 weeks ago

    Langley, Canada Coastal Transport Refrigeration Ltd Full time

    **Administrative Assistant (Fort Langley BC)** Compensation**:Competitive Compensation** Employment Type: Full Time Administrative Assistant: Local growing Reefer Maintenance/Trailer Rental Company seeking permanent, part time Office Assistant in a fast paced, trendy office located in the heart of Fort Langley. Hours of operation are 9:00 a.m. to 5:00...

  • Administrative Assistant

    1 week ago

    Langley, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering...

  • Administrative Assistant

    16 hours ago

    Langley, Canada Pharmasave Drugs (West) Ltd. Full time

    As an Administrative Assistant at the Pharmasave West Region Office, you will play a vital role in supporting the day-to-day operations of our office team. Reporting to the Region Director, Finance & Administration, this position involves a variety of administrative tasks, including handling communications (internally and externally to Pharmasave franchisees...

  • Administrative Assistant

    14 hours ago

    Langley, Canada Patko Immigration Consulting Full time

    **Company name**: Patko Immigration Consulting **Position**:Administrative Assistant (NOC 1241) **Wage rate**:$24/hr **Job type**: Permanent, Full time. **Language**: English **Start date of employment**: As soon as possible **Education**: Post-secondary training in Office Administration; **Experience**: Minimum 2 years’ experience in an office...

  • Administrative Assistant

    15 hours ago

    Langley, Canada Trinity Western University Full time

    **Administrative Assistant** //Student Life **Position Purpose and Summary** The Administrative Assistant for Student Life coordinates services that are offered to students, staff and faculty through the Student Life Office and provides administrative support for the staff of Student Life. **Key Areas of Accountability** - The Administration Assistant...

  • Administrative Assistant

    4 days ago

    Langley, Canada Made-Rite Meat Products Full time

    **JOB DESCRIPTION** **JOB TITLE**: Office Administrator/HR Liaison **DEPARTMENT**: HR & Admin **REPORTS TO**: Controller **OVERVIEW**: An equal opportunity employer, Made-Rite Meat Products Inc was founded in 1995. The company's line of business includes the manufacturing of Jerky and Co-packers of Pepperoni snacks. We believe in providing our customers...

Administrative Assistant

2 weeks ago

Langley, Canada Xentric Engineering Ltd. Full time

**Description**:
We have an administration assistant position available in our Langley location who is self-motivated and enthusiastic with a positive attitude, an eye for detail, and strong organizational and communication skills. The Admin Assistant will have a vital role in working with the senior level management and directors to develop and establish the administrative policies and procedures corporate wide, in addition to performing the typical administrative duties and more complex functions necessary to support the company and contribute to its success. If you have a sense of humour and an entrepreneurial mindset you will be a great fit for the company.

This role will start out as a remote/work-from-home position, changing to an in-office position once the Langley branch office is established in approximately 6 months. Reliable commute or plan to relocate to Langley once established will be required.

The job position will include, but not be limited to, the following:

- Work with senior management and directors to develop and establish administrative policies and procedures
- Perform a variety of administrative projects ranging from small and straightforward to large and complex
- Support corporate financial accounting with spreadsheets, accounts payable and accounts receivable, and timesheets. Experience in accounting, QuickBooks and Excel is essential.
- Correlate the weekly timesheets, provide for management's review and sign-off.
- Prepare invoices for payment/submission to customers, and obtain approval per company guidelines
- Complete expense reports including monthly Credit Card reconciliations, prepare invoices for payment, and complete other finance tasks.
- Prepare reports, background documentation, and research - using intermediate to advanced skills in Word, Excel and PowerPoint.
- Resolve administrative issues and inquiries as they develop.
- Receive incoming mail; review, evaluate, and advise staff of priority items.
- Present a positive and professional image when dealing with all visitors and suppliers.
- Administrative support for engineering teams and projects (data entry, scanning, setting up projects, minute and note taking, drafting & issuing correspondences).
- Organizing, scanning, filing, and archiving project files and records.
- Drafting sensitive and confidential correspondence.
- Assisting with job descriptions, offers of employment, onboarding of new employees
- Booking and arranging both in-office and off-site meeting rooms and/or catering at staff events and lunch & learns
- Updating company website and social media content based on discussions with and directions from management.
- Support and administrate company safety plan/programs, including ISNetworld and WorkSafeBC and WCB-Alberta reporting
- Work as a part of the Administrative Team.
- Administrative Assistant certificate or diploma from a recognized institution and/or 2 years’ of related experience as an administrative assistant
- Strong knowledge of general office procedures, including meeting and travel arrangements, preparing reports, and ordering office supplies
- excellent written and oral language and communication skills;
- a self-starter with initiative and good problem-solving skills;
- knowledgeable and proficient with QuickBooks Online, Microsoft Office (Word, Excel, Outlook) and Microsoft Projects;
- ability to organize and prioritize work
- capable of working in a fast-paced and ever-changing environment
- being a forward thinker, able to think outside the box
- take the initiative to suggest improvements for processes
- communicate effectively, both verbally and in writing
- ability to work independently and as member of a team, while maintaining a positive work attitude
- flexibility to adjust hours of work, when required to meet deadlines
- maintain a high level of confidentiality
- be a collaborative and positive influence when dealing with customers and staff
- attention to detail

This position is part time, with the number of working hours each week flexible, with the average work week 10 to 20 hours.

Xentric offers a competitive benefits and compensation package, with a goal for long term employment and career development.

**Requirements**:
**About us**:
Xentric is a young and vibrant employee-owned company, managed by senior engineers with over 70 years combined experience in the engineering design and consulting industry. Our mission is to provide outstanding engineering services with second-to-none quality and customer support. We aim to exceed customer’s expectations with our professional approach and to ensure a successful project by anticipating our client’s needs. Our work reflects our commitment to professional integrity and long-term client relationships.

Our main office is located in Canmore, Alberta, however, we have engineers working remotely in Calgary, Alberta and BC’s Lower Mainland. We will be opening a Langley branch office sometime in the next six months.