Junior Administrative Assistant

**JOB DESCRIPTION** VWR Capital Corp. is a small but dynamic financial services company headquartered in Langley, BC. We are seeking a full-time Junior Administrative Assistant to join our team. VWR Capital Corp. (VWR) traces its roots back to the early 1990s when our founder and CEO saw the opportunity to establish a Mortgage Investment Corporation (MIC). Today, VWR has a portfolio of over $700 million in mortgages under administration across British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario. The Junior Administrative Assistant plays a key role in supporting the Senior Administrative Assistant. This position is essential for maintaining an organized office and ensuring the smooth, efficient handling of daily office operations in a professional manner. **KEY ACCOUNTABILITIES & RESPONSIBILITIES** - Provide front desk coverage in the absence of the Senior Administrative Assistant, by creating a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees and tenants. - Handle various errands as needed, such as restocking office supplies, making post office runs, and picking up or ordering coffee for employee birthdays and work anniversaries. - Support the Senior Administrative Assistant with light administrative duties such as electronic filing, scanning, and organizing documents. - Maintain an organized office. - Assist with planning of internal and external events. - Coordinate incoming and outgoing mail and packages. - Handle inbound/outbound couriers. - Review incoming legal packages and documents, update system information, and file accordingly. - Review insurance renewals and update system information, and file accordingly. - Review incoming State of Title Certificate’s (STC’s) and file accordingly. - Provide administrative support to the Mortgage Administration Department as required. **SKILLS AND KNOWLEDGE** - Exceptionally detail orientated. - Composed and articulate. - Ability to work in a fast-paced environment. - Excellent teamwork and collaborative abilities. - Must possess a strong work ethic. - Reliable and punctual. - Familiarity of Microsoft Office specifically Excel, Word, and Outlook, and Google Suite. - Able to navigate paperless systems, documents, and filing. - Outstanding communication and interpersonal skills. - Ability to handle sensitive information and maintain a high degree of discretion and confidentiality. - Enthusiastic and genuine with a “how can I help?" attitude. - Effective time-management skills. - Able to quickly and effectively adapt as priorities change. - Take initiative with an “always learning” mindset. **Experience**: **PERSONAL VALUES** Highly aligned with VWR Capital Corp. organizational values, including: **Integrity**: - Take pride in doing what is right. Act from a place of integrity in all dealings. **Collaboration-**Maintain and build effective working relationships with internal and external stakeholders. **Accountability-**Take ownership in activities, knowledge, learning, decision making & reputation. **Passion-**Committed in heart and mind. Take initiative. **Focus-**Set goals and have the tenacity to stay the course. **COMPENSATION DETAILS** - Full-Time Position - Salary compensation paid semi-monthly, $45,000.00 - 48,000.00 based on experience. - Extended Health Benefits + Health Spending Account provided after 3 months. - Participation in annual bonus program. - Group RRSP matching (3%) provided after 1 year. - 3 weeks paid vacation. - 5 days paid sick leave. Pay: $45,000.00-$48,000.00 per year Additional pay: - Bonus pay **Benefits**: - Dental care - Extended health care - Paid time off - RRSP match Schedule: - Monday to Friday Application question(s): - Do you have your own vehicle? - Do you have a valid drivers license? **Education**: - Secondary School (required) **Experience**: - Front desk: 1 year (preferred) - Administrative experience: 1 year (preferred) Work Location: In person Expected start date: 2025-03-17