Personal Assistant
7 days ago
**Job Overview**
**Responsibilities**
- Manage and maintain executives’ calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
- Coordinate and plan events, meetings, and travel arrangements, ensuring all logistics are handled smoothly from start to finish.
- Handle incoming calls with professionalism using multi-line phone systems and phone etiquette, directing inquiries appropriately.
- Support bookkeeping activities including basic QuickBooks entries and petty cash management; assist with invoice processing and expense tracking.
- Assist with project coordination efforts by tracking deadlines, preparing agendas, and following up on action items to ensure timely completion.
- Maintain office organization through filing systems, record keeping, and managing multi-line phone systems to ensure smooth communication flow.
**Qualifications**
- Proven experience as a Personal Assistant or Secretary with strong office management skills.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Calendar), and familiarity with Microsoft Outlook Calendar.
- Strong typing speed along with transcription and proofreading abilities for professional document preparation.
- Experience with bookkeeping software such as QuickBooks; knowledge of basic bookkeeping principles is preferred.
- Exceptional communication skills demonstrating courteous phone etiquette and customer service excellence.
- Ability to handle confidential information discreetly while maintaining high levels of accuracy in data entry and clerical tasks.
- Familiarity with office equipment including multi-line phone systems, scanners, copiers, and front desk operations.
- Knowledge of project coordination practices along with experience in event planning is a plus. Join us as a vital part of our team where your organizational prowess and proactive approach will help drive our success forward
Pay: $17.60-$32.87 per hour
Expected hours: 20 - 40 per week
Work Location: In person
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