Personal Administrative Assistant

1 day ago

Calgary, Alberta, Canada Pioneer Insurance Services Ltd Full time US$50,000 - US$70,000 per year

About the Role:

We are looking for a young, talented, and detail-oriented Personal Administrative Assistant / Receptionist to join our insurance office. The ideal candidate will be comfortable working with computers, Microsoft Office tools, and will play an important role in supporting our CRM workflow, client management, and general office operations.

Key Responsibilities:

  • Manage reception duties including greeting clients, answering phone calls, and transferring calls to appropriate staff.
  • Handle and update insurance CRM, monitor workflow, and assign files based on job roles.
  • Maintain and organize client data files.
  • Assist with collecting client information for Auto and Home insurance.
  • Provide administrative support including Microsoft Word, Excel, and general computer tasks.
  • Manage office supplies, stationery orders, and other office-related purchases.
  • Perform general office duties as assigned.
  • Attend outside office meetings when required to collect data and information for potential clients.

Qualifications:

  • Strong computer proficiency; must be comfortable using Microsoft Word, Excel, and office software.
  • Familiarity with CRM systems (insurance CRM experience is an asset).
  • Excellent communication and organizational skills.
  • Ability to multitask and prioritize tasks effectively.
  • Professional attitude with willingness to learn and grow.

Why Join Us?

  • Stable weekday schedule (no evenings or weekends).
  • Friendly and supportive work environment.
  • Competitive hourly pay with benefits.
  • Opportunity to grow within the insurance industry.

Job Type: Full-time

Pay: $15.50-$16.00 per hour

Expected hours: 36 – 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • Paid time off

Ability to commute/relocate:

  • Calgary, AB: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Work Location: In person

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