Administrative and Finance Assistant

**ABOUT US**

Melbourne Property Management is a Toronto-based firm serving the Ontario market. It is built on over 100 combined years of our team’s experience in the property management industry. Melbourne Property Management aims to create a sense of community within each condominium we manage, in the same way that the City of Melbourne focuses on being one of the most livable cities in the world. We provide our clients with a broad range of full services and support, including consulting, on-site and off-site management, financial reporting and administrative support. At Melbourne Property Management, we never forget that we are taking care of your home.

**THE ROLE**

**Start Date: ASAP**

As an **Administrative and Finance Assistant**, you will be responsible for:

- Responsible for the retrieval of new client owner information including communicating with the Declarant’s lawyer or previous management company and ensuring all relevant documents are scanned in SharePoint. Follow-up for any missing information
- Creating spreadsheets to track all incoming ownership information
- Inputting information into Yardi Voyager 7 by uploading spreadsheet information or building grids depending on size of property
- Arrange to set up all new bank accounts including obtaining proper signatures and ensuring all paperwork is submitted to the bank
- Contact all utility companies for account switchovers, contact vendors for takeovers
- Prepare requests for documents for takeover business and be part of the transition team that will review all incoming documents and ensure documents are uploaded into SharePoint
- Assist Property Accountants with uploading/saving monthly bank statements, revising cover pages, etc.
- Prepare all management fee invoices based on contract amounts provided by Director of Accounting
- Project-type assignments working with setting up new software to be utilized (i.e. Procure to Pay, Concierge Plus)
- Assist with preparing government regulated documents required by the Condominium Authority of Ontario
- Order office/kitchen supplies and maintain inventory
- Provide reception duties such as dealing with incoming phone calls, accepting and arranging mail and courier deliveries and any in-person interaction with the public
- Creating or assisting with internal projects and reporting as needed
- Performing other related duties as required or requested

**YOUR QUALIFICATIONS**
- 1-3 years of administrative and/or accounting experience is required
- Post-Secondary education or an acceptable combination of education and relevant experience preferred
- Familiarity with basic accounting procedures
- Hands-on experience with spreadsheets
- Aptitude for accuracy and attention to detail
- Highly motivated and deadline driven work ethic
- Ability to perform filing and record keeping tasks
- Access to a vehicle in working condition preferred
- Experience in the condominium or residential management industry preferred
- A hungry, enthusiastic, growth orientated person with a passion for customer service
- Excellent communication and interpersonal skills: This role is client facing, however it may be limited in capacity during the pandemic, so an emphasis on strong and well-crafted written and telephone communication would be considered a strong asset.
- Open to ideas, willing to ask for help, flexible, thinks outside the box, proactive and able to admit when a mistake is made, and learn from the experience

**JOB INCENTIVES AND COMPENSATION PACKAGE**
- Benefits such as medical & dental coverage
- Continuing education: Conference and educational reimbursement opportunities
- Technology allowance
- Opportunities to participate in the company bonus plan
- Work with a team who are less concerned about how Condominium Management has always been done in the past, but rather how could it be done better or differently in the future_

If you meet the above qualifications, and are interested in joining a high-performance team, please submit your resume. We thank all applicants; however only those selected for interview will be contacted.

Accommodations for applicants with disabilities, available on request during all aspects of the recruitment process

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North York, ON M6A 2X5: reliably commute or plan to relocate before starting work (required)