Administrative Assistant Ii

Administrative Assistant II - School
Herons Crossing School
Company Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,000 students from Kindergarten to Grade 12 in 52 schools to ensure they learn, belong and succeed.
RVS issituated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Métis Nation of Alberta Region 3.
The Opportunity
The Administrative Assistant II - School is responsible for a variety of office administration and clerical duties to support school staff, students, parents, and community members across Rocky View Schools (RVS). Reporting to the Principal, the Administrative Assistant II - School provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.
Responsibilities Include
Maintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner
Creates a variety of written documents in a professional manner as required
Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required
Assists with orientation of new school staff
Organizes and facilitates school announcements
Provides excellent service to school staff, students and the public, including answering and
directing phone calls in a courteous and professional manner
Greets substitute teachers and substitute support staff and provides necessary resources
Prepares, distributes, collects, and categorizes various school forms
Accepts, distributes and expedites mail, couriered and delivered items
Collaborates with team members to identify efficient work flow in the school office
Completes a variety of clerical duties in a fast-paced work environment by assigned
deadlines
Supervises students in the infirmary
Supports the financial duties, and other administrative tasks as required
Supports the administration of the community rental of the school/facility as required
Education/Experience
Certificate or diploma in office management, business administration, or a related field
Two or more years’ experience in an administrative assistant role in an office environment
Previous experience with customer service in a fast-paced environment
Previous experience within a school division and/or with Student Information Records Systems is considered an asset
An equivalent combination of Education and Experience may be considered
Knowledge and Skills
Outstanding communication and customer service skills
Highly effective organizational and prioritization skills
Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
Ability to successfully work in a team environment as well as independently with mínimal supervision
Ability to think critically and deal with changing priorities in a fast-paced environment
Rocky View Schools Benefits
6% vacation pay
Flex Benefits Plan (Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan)
Professional development and training opportunities
Defined Benefit Pension Plan
Free parking
Pre-Employment Requirements
**Open to**: Internal and External applicants
**Salary**: $23.17 - $28.15 per hour
How to Apply
**Quote Job Code**: #3825145
**Closing Date**: On or before September 10, 2024 by 4:30 pm
Rocky View Schools
Human Resources