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Term Administrative Assistant Ii
3 weeks ago
**Company Overview**
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.
**The Opportunity**
RVS is seeking an outstanding professional for a **term full-time (35 hours/week)** Administrative Assistant II position starting **November 3, 2025 until February 12, 2027.** The position will be located at the Education Centre in Airdrie, Alberta.
As a member of the Human Resources department, the Administrative Assistant II will perform a variety of administrative and clerical duties to support the team. The Administrative Assistant II will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background is required for this position.
**Responsibilities** Include**
- Updating staff profiles in HRMS system
- Assisting with OH&S auditing process and record management
- Assisting in completion of meeting minutes for HR Department
- Supporting coordination of audiometric testing
- Ensuring accuracy of employee absences in HRMS and making corrections as needed
- Meet regularly with RVS employees to receive employment documentation
- Create employee contracts
- Assist with Recruiter administrative tasks (i.e. setting up interviews, referencing, testing, etc.)
- Assist with Advisor administrative tasks (i.e. data entry, reports, etc.)
- Accurately complete document management as per standard HR procedures and guidelines
- Create and maintain effective workflow while handling various project simultaneously
- Complete other administrative duties efficiently while meeting assigned deadlines
- Support HR & OH&S operational needs as required
**Education/Experience**
- Certificate or diploma in office management, business administration, or a related field
- Two or more years’ experience in an administrative assistant role in an office environment
- Previous experience with customer service in a fast-paced environment
- Previous experience in an educational setting is considered an asset
**Knowledge and Skills**
- Outstanding communication and customer service skills
- Highly effective organizational and prioritization skills
- Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in
a timely manner
- Ability to successfully work in a team environment as well as independently with mínimal
supervision
- Ability to think critically and deal with changing priorities in a fast-paced environment
- Knowledge of HRMS is considered an asset.
**Rocky** View Schools Benefits**
- 3 weeks' Vacation prorated based on start date
- Hybrid (one day a week, working remotely) with Supervisor approval
- Benefits Plan (Extended health, Dental, Wellness/Health Care Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
- This position does not qualify for Defined Pension Plan or Sick Days
- Professional development and training opportunities
**Pre-employment Requirements**
- Proof of qualifications/education as required by the position
**How to Apply**
Rocky View Schools
Human Resources
