Administrative Assistant

1 week ago

Airdrie, Canada Optima Living Full time

**Let us welcome you home at Cedarwood Station in Airdrie, AB.**

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.

Our Vision: For every person to feel at home.

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours.

As the first point of contact, Administrative Assistant plays a valuable role and is responsible for ensuring exceptional service in the Front Desk through greeting residents, staff, visitors and as well as providing general administrative support.

**Responsibilities**
- Provide a friendly and approachable image as the first point of contact
- Maintain a welcoming environment for residents, staff, and visitors
- Ability to build relationships with residents, staff, and visitors while using compassion when dealing with difficult situations
- Manage incoming calls and transfer to appropriate individual
- Maintaining resident services and identify areas for improvements
- Respond to resident inquiries promptly
- Assist with coordination of move ins
- Operate and maintain office equipment
- Event Poster creation
- General administrative support; documentation, minutes, mail/courier, office supply inventory, completion of reference check documentation
- Arrange tours of the building for families
- Support staff meetings/family council meetings
- Other duties as assigned to support operational requirements and other departments

**Qualifications and Experience**
- One (1) year experience as a Administrative Assistant or similar role is preferred
- Completion of post-secondary administration program is an asset
- Experience in a residential care setting is an asset
- Demonstrated excellent client service skills
- Superior interpersonal skills to interact with residents, staff and visitors
- Strong computer literacy including effective working skills with Microsoft Suite, Canva and related office software
- Excellent written and oral communication skills, demonstrating strong attention to detail and accuracy
- Strong sense of ethics and the ability to handle sensitive information with tact and discretion
- Exceptional organizational skills with the ability to handle multiple tasks and priorities
- Strong problem solving and analytical skills
- Ability to work independently and in a team setting
- Experience working in a fast-paced environment

**Conditions of Employment**
- Clear Police Information Check
- Clear Vulnerable Sector Check

CekUTiwL4j

  • Administrative Assistant

    5 days ago

    Airdrie, Canada Hundegger Canada Inc. Full time

    **About Us** We are Hundegger Canada Inc., the Canadian branch of the German machine manufacturer Hans Hundegger AG. Our company offers highly qualified service for pre-sale and after-sale support of Hundegger AG-manufactured machines, covering the entire product line of German-made woodworking CNC machines across Canada. We pride ourselves on fostering a...

  • Administrative Assistant

    3 days ago

    Airdrie, Canada Ascend LLP Full time

    **SMALL TOWN LIVING, BIG CITY OPPORTUNITIES** Ascend LLP is a growth-oriented accounting, tax, and advisory firm with a national presence, proudly serving small and medium-sized businesses in communities across Canada. We are passionate about developing our people, creating opportunities that align with your career aspirations, and supporting you in...

  • Administrative Assistant

    2 weeks ago

    Airdrie, Canada Tiessen Construction inc. Full time

    **Job Overview** **Duties** - Answer and direct phone calls with professionalism and courtesy, utilizing effective phone etiquette. - Manage front desk responsibilities, greeting visitors and ensuring a welcoming environment. - Perform data entry tasks accurately and efficiently, maintaining up-to-date records. - Organize and file documents systematically...

  • Administrative Assistant

    1 week ago

    Airdrie, Canada Vitrum Industries Full time

    Do you want to be part of a passionate, growing team? Do you want to be part of a Company that excels and exceeds? Do you take pride in delivering high quality in everything you do? Are you interested in a career with the Pacific Northwest’s largest architectural glass fabricator? If the answer is YES, then read on! As an Administrative Assistant you are...

  • Administrative Assistant

    3 days ago

    Airdrie, Canada Bevmax Inc. Full time

    **This is an in-office position located in NE Airdrie, AB** **Job Summary**: The Administrative Assitant will act as a liason to our customer accounts, respond to incoming website inquiries and complete general office administrative tasks. **Key Responsibilities**: - Act as the primary contact for our co-packing customers, ensuring prompt, clear...

  • Administrative Assistant, Accounting

    3 days ago

    Airdrie, Canada Ascend LLP Full time

    **Small Town Living, Big City Opportunities** Ascend is a growth-oriented accounting, tax and advisory firm with a national presence that serves small and medium sized businesses in small communities across Canada. We are passionate about the professional development of our people, and we strive to create opportunities within the organization that support...

  • Church Administrative Assistant

    2 weeks ago

    Airdrie, Canada King's Court Church Full time

    **Job Overview** **Responsibilities** - Office administration including computer processing (Word, Excel, Power point, Publisher, etc.), copying, purchasing of supplies and coordinating and tracking servicing and maintenance of the office equipment. - Sort and distribute mail and messages. - Maintain subscriptions and licenses. - Maintain membership...

  • Administrative Assistant/receptionist

    3 days ago

    Airdrie, Canada Fraserway RV Full time

    Fraserway RV is Canada’s largest vertically integrated RV Company. We are industry leaders in selling, servicing and renting recreational vehicles throughout Canada and as a team do everything possible to ensure our customers’ vacation dreams are realized. Working closely with the General Manager, all departments, you will be responsible for the...

  • Administrative Assistant Corporate Properties

    1 week ago

    Airdrie, Canada City of Airdrie Full time

    **Company Biography1**: As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation. At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a...

  • Administrative Assistant Iii

    3 days ago

    Airdrie, Canada Rocky View Schools Full time

    Administrative Assistant III Learning Supports Department - Education Centre Company Overview As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed. RVS is situated on the traditional territories...