Accounting Coordinator/payroll Administrator

**Accounting Coordinator/Payroll Administrator (12 Month Contract)**

**About HIEC**

HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIEC’s goal is to enhance career education and inspire youth to make informed career decisions.

**Why Us?**

At HIEC, our goal is to make a positive impact in the career journeys of others, and this also applies to our own internal team We offer a team environment that encourages innovative ideas and an entrepreneurial spirit. We foster a culture of inclusion and belonging so everyone feels valued, respected, and heard. Simply put as possible, we care about our employees (have a look for yourself)

This role also offers:

- Competitive salary (we included the details)
- Comprehensive company paid for benefits after 3 months
- Mental Health Supports (Calm App Subscription, Better Help Sessions)
- 2 Weeks Vacation + a Holiday ShutDown
- Hybrid Work Model
- PD/Career Development Opportunities

**Position Description**

Also, we would like someone who is passionate about our sector and what we do within our community and beyond. If you are a Finance wiz but still want to show up and speak to our organization by attending some really cool and interesting events, we think this opportunity could be for you

**The Opportunity/Primary Responsibilities**:
Payroll Processing
- Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system.
- Process payroll for all employees, ensuring accurate and timely payments in compliance with company policies and government regulations.
- Ensure compliance with local, provincial, and federal regulations related to accounting and payroll.
- Maintain payroll records, including timesheets, deductions, and benefits.
- Submit payroll tax filings and other related reports.
- Ensures payroll issues are escalated and resolved promptly.
- Assist with preparing bi-weekly payroll journal entries and updating payroll allocations when budget changes occur.
- Collaborate with HR to ensure accurate employee data for payroll purposes.

General Accounting
- Support organizational procedures related to day-to-day banking, vendor accounts, and project spending, including forecasting and reporting.
- Assist and support the Finance team with monthly and annual operating budgets, month-end reporting packages, year-end closing, and audit preparation.
- Contribute to the development and analysis of project and organizational budgets.
- Update daily bank entries and process credit card transactions.
- Provide financial support and analysis to other departments as needed.
- Allocate corporate card expenses and check for completeness, original receipts, and signing authority.
- Review employee expenses for reimbursement claims for completeness, original receipts, coding, and authorized signature.
- Assist with processing payables, including preparing wire transfers and electronic payments by EFT and e-transfer systems.
- Assist in the preparation of audit materials and respond to auditor inquiries.
- Support the preparation of financial reports for management and external stakeholders.
- Provide support for budget preparation and financial forecasting.
- Participate in process improvement initiatives to enhance the efficiency and effectiveness of financial operations.
- Post-secondary education in Accounting, Finance, Business Administration, or a related field.
- 3-5 years of payroll administration experience.
- 3-5 years of working experience in an accounting-focused role, preferably with a charitable or non-profit organization.
- Completion of or enrolment in the Payroll Compliance Practitioner (PCP) certification program is an asset
- High level of experience with ADP Workforce Now for payroll.
- Proficiency in MS Office, specifically Excel
- Experience with non-for-profit organizations is an asset
- Proficiency in SAGE accounting software is an asset
- Thorough knowledge and experience in basic accounting and payroll principles and practices.
- Comfortable with ambiguity but focused on building and maintaining strong processes while always looking for ways to improve
- Interest and ability to work in a smaller-sized, not-for-profit organization
- Contribute to creating a diverse, equitable, and inclusive workplace that promotes engagement and belonging.

**Working Conditions**:

- Typical working hours are 8:30 am to 4:30 pm, Monday to Friday, with some requirement to work additional hours, occasionally during evenings and weekends (especially during audits and month-end reporting)
- This will be a hybrid role that varies in its in-office requirements on a week-to-week basis
- There may be circumstances where travel to conferences, trade shows, and events is required

Salary Grade 4: $61,104.30 - $76,380.37

Target Hire