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Administrative Assistant

2 weeks ago

Edmonton, Canada Superheat Full time

We are looking for an Administrative Assistant to support our Western Canada operations. This position will be hybrid, working from home and either our Edmonton or Fort McMurray location.

The Administrative Assistant is responsible for ensuring the smooth flow and completion of all administrative functions. This position requires excellent verbal and written communication skills, strong attention to detail and superior computer skills.

**Responsibilities**
- Generate Customer Heat Treatment requests utilizing the information provided by the customer
- Produce Daily Work acceptance sheets, for all active jobs
- Track time and expenses for onsite personnel and submit to the Regional Administrator for entry
- Submit Daily Cost tracking to customer
- Work with the SmartCenter to resolve outstanding tasks
- Provide support to Regional Administrator
- Responsible for distribution of outgoing and incoming mail
- Coordinate all courier pick-ups, deliveries, and package tracking
- Coordinate all office supply orders, deliveries and pricing
- Collect new hire packages
- Maintain employee records and files
- Scheduling travel arrangements for staff
- Provide administrative support to other staff and departments as needed
- Other administrative duties as needed
- Enter invoices

**Qualifications**
- Excellent general computer skills
- Customer service oriented with excellent communication and interpersonal skills.
- Ability to prioritize and meet deadlines
- Ability to work independently and as part of team
- Superior organizational skills

**Work Experience and Education Requirements**
- Experience working in an industrial setting/on job sites is considered an asset
- Previous demonstrated administrative skills including data entry, timekeeping
- High School Diploma
- Post-secondary education in a related field an asset

**Salary**: $27.00-$35.00 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Overtime
- Weekend availability
- Weekends only

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Edmonton, AB: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: Hybrid remote in Edmonton, AB