Administrative Assistant

2 days ago

Edmonton, Canada West Edmonton Mall Full time

The Administrative Assistant is responsible for providing efficient and effective administrative and operational support to the various food service outlets, kitchens, banquets, and food and beverage operations of Fantasyland Hotel.

**Primary Responsibilities**:

- Preparing, coordinating, and recording a variety of administrative service documentations and correspondence for the food and beverage department including spreadsheet maintenance, data entry, general letter, and memo preparation.
- Acting as a liaison for the Food & Beverage departments with various hotel guests and customers, clients and business connections within the hotel industry when required.
- Assisting with department payroll administrative functions, documentations, required follow ups, and acting as a point of contact for department administrative matters.
- Working with Kitchens, Restaurants, and Marketing departments with inputting and revisions to menus and promotional materials.
- Assisting with marketing projects, promotions, and campaigns for both the food and beverage outlets and hotel as required.
- Performing various administrative duties including faxing, filing, scanning, photocopying, maintaining office supply inventories, and proper office invoice procedures.
- Liaising with other departments in West Edmonton Mall and West Edmonton Mall Inn on a regular basis.
- Working on various other hotel related projects and tasks and other responsibilities as required.

**Desired Qualifications**:

- Two (2) to three (3) years-experience working in a fast-paced administrative based support role.
- Completion of a related post-secondary diploma focusing on office administration, business administration or hospitality is an asset.
- Previous related working experience in an office environment, maintaining a high level of confidentiality and professionalism.
- Previous working experience in the hotel industry is a definite asset for the role.
- An enthusiastic attitude complimented by excellent client relations skills and the ability to establish strong working relationships.
- Strong organizational and time-management skills and the ability to work in a fast-paced, ever changing environment.
- Interest in stepping in, helping out and learning all aspects of the hotel industry.
- Proficiency in Microsoft Office: Excel, Word, Outlook, PowerPoint and the ability to adapt to new digital technologies and automated workflows.

**Terms of Employment**:

- This is a full-time position required Monday through Friday 8:30am - 5pm.
- This is a salaried position and will depend on experience and qualifications.
- Must be able to pass a basic security clearance.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

  • Administrative Assistant

    1 week ago

    Edmonton, Alberta, Canada NR Consulting Full time

    Position Title :: Administrative AssistantWork Location :: Edmonton, ABPosition Type :: ContractDuration :: 4+ Months + possibility of extensionDescription:The Administrative Assistant will provide comprehensive administrative support to the Branch Administrator and assist with key organizational tasks. This role requires strong attention to detail,...

  • Administrative Assistant

    1 week ago

    Edmonton, Canada Firma Contracting Inc. Full time

    **Administrative Assistant** Firma Contracting Inc. is a civil contractor that works on projects across western Canada. We are looking for a Administrative Assistant to support our project staff at our office in Edmonton. **Roles and Responsibilities** - Provide administrative assistance to our project teams, human resources and safety. - Assist with...

  • Administrative Assistant

    2 days ago

    Edmonton, Canada EPCOR Full time

    **Highlights of the job** We have an exciting permanent full-time opportunity for a highly organized and proactive Administrative Assistant to join and support the Water Services Team working from the Rossdale Water Excellence Lab Building in Edmonton, AB. In the Administrative Assistant role you will be supporting the administrative activities of the...

  • Administrative Assistants

    4 days ago

    Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**: Provincial Head Office in Edmonton, AB **Position Status**: 3 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for three Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...

  • Administrative Assistant

    6 days ago

    Edmonton, Canada CEASE: Centre to End All Sexual Exploitation Full time

    The Administrative Assistant supports the operations of the CEASE by providing administrative, clerical, and organizational assistance to various programs and teams. The positon requires strong communication, organizational, and multitasking skills to ensure the smooth flow of daily operations. Key Responsitbilites are: - office management -...

  • Administrative Assistant

    2 days ago

    Edmonton, Canada AX Property Management LP Full time

    ?Back to all jobs at AX Property Management LP **ADMINISTRATIVE ASSISTANT** We are searching for an** Administrative Assistant** - a customer service superstar and outstanding administrator to join our team in **Edmonton**. Why work for us? - Challenge yourself daily with interesting work with a Top Employer. - We invest in our people, assets, and our...

  • Administrative Assistant

    1 week ago

    Edmonton, Canada Canloop Immigration Services Inc. Full time

    Job Summary: **Duties**: - Greet and assist patients in a friendly and professional manner - Answer phone calls and direct them to the appropriate staff members - Schedule appointments and maintain the office calendar - Perform data entry and maintain patient records - Type, file, and organize documents as needed - Assist with billing and insurance claims...

  • Administrative Assistant

    15 hours ago

    Edmonton, Canada HGA Services Inc. Full time

    **Job Purpose**: **Reporting to the**Manager of Administration**, the Administrative Assistant is responsible for**coordinating all general office administration duties and providing operational support to accounting staff and management. This position assists clients by following up on required documentation and coordinating timely processing of work. The...

  • Administrative Assistant

    6 days ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 75256 Ministry: Treasury Board & Finance Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Ongoing Scope: Open Competition Closing Date: September 22, 2025 Classification: Administrative Support 5 **Salary**: $1,913.27 - $2,342.49 bi-weekly ($49,936 -...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada Eiffel Construction Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Also, design and drawing software knowledge is an...