Secretary - Administrative Services - Se

2 weeks ago

CôteSaintLuc, Canada City of Côte Saint-Luc Full time

**Main Function**:
Under the authority of the Assistant City Clerk, the incumbent performs a variety of secretarial tasks to provide administrative support related to the legal field.

**Work Schedule**
- 35 hours per week

**Responsibilities**:

- Perform legal secretarial tasks: filing legal documents, conducting research, consulting judicial archives, etc.
- Draft resolutions, minutes of City Council meetings, public notices, and other official documents.
- Send certified copies of resolutions to the appropriate City departments.
- Coordinate the publication of public notices in the media and on the City's website.
- Manage the agenda, draft routine letters, reports, and legal documents.
- Review and correct outgoing correspondence.
- Transcribe dictations and type various legal and administrative texts.
- Proofread and edit texts with attention to grammar, punctuation, and formatting.
- Answer phone calls, greet visitors, and provide relevant information.
- Monitor the progress of documents and deadlines.
- Handle incoming and outgoing mail.
- Organize meetings and send out invitations.
- Attend meetings and draft minutes or summaries.
- Collect and compile data from various sources.
- Operate standard office equipment and appropriate software.
- Guide and supervise employees assigned to similar or related tasks.
- Arrange travel for the supervisor (transportation, accommodation, expense reports, etc.).
- Perform any other related duties.

**Required Qualifications**:

- Professional studies diploma, pertinent program and sector relevant to the legal field.
- Minimum of two (2) years in a similar position.
- Proficiency in office software (Excel, Word, Office), dictaphone.
- Bilingualism required (French and English, spoken and written).

**Note**:
You may be required to take a written competency test in French and English.

**Additional Notes**:

- The masculine gender is used solely to simplify the text. _

**Equal Employment Opportunity**:
**Language Notice**:
The City is a recognized organization under the Charter of the French Language and is authorized to use both French and another official language.

**Application Procedure**:
We thank all applicants for their interest. However, only those selected for an interview will be contacted.

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