Administrative & Training Coordinator

2 weeks ago

Toronto, Canada Kiewit Corporation Full time

**Requisition ID**:175381

**Job Level**:Entry Level

**Home District/Group**: Ganotec District

**Department**:Shared Services

**Market**:Nuclear

**Employment Type**:Full Time

**Position Overview**:
**District Overview**:
Insert District/Department Overview

**Location**:
Oakville, Ontario

**Responsibilities**:

- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and format correspondence, reports, proposals, and presentations.
- Organize and maintain digital and physical records, ensuring compliance with company policies.
- Process expense reports, invoices, and purchase orders.
- Perform general office tasks such as data entry, document control, filing, scanning, and photocopying.
- Assist in tracking and managing access to restricted areas and systems in alignment with company policies.
- Track training program completion and maintain records in the Learning Management System (LMS).
- Monitor training program effectiveness, compile reports, and recommend improvements.
- Maintain up-to-date training and security access records in compliance with regulatory and organizational requirements.
- Conduct periodic audits of training and access documentation to ensure accuracy.
- Ensure timely processing of security clearances and access requests while following established protocols.

**Qualifications**:

- **Education & Experience**:

- Minimum 3 years of experience in administrative support, training coordination, or a related role.
- Experience in a high-volume, deadline-driven environment.
- Experience managing training programs or supporting corporate learning initiatives is an asset.
- **Technical Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Learning Management Systems (LMS) and document control platforms is a plus.
- Strong record-keeping and data management skills.
- **Soft Skills**:

- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High attention to detail and ability to maintain confidentiality.
- Ability to work independently and collaboratively in a fast-paced environment.

**Other Requirements**:

- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- **FIELD ROLES ONLY** May work at various different locations and conditions may vary
- We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off._
- We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate._

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