Property Administration Assistant

JLL supports the Whole You, personally and professionally.

Property Administrative Assistant

Reporting to the Property Director, this position is accountable for providing tenant coordination and administrative support to the property management & operations team and reception relief as necessary.

**They are responsible for**:
Assisting Property Managers and Leasing team as required, in the preparation of reports, forms, memos, monthly payment letters, input for budgets and reforecast on Yardi, the financial accounting system.
Assisting Managing Director, Asset Directors and Property Director with communication, organization, preparation of expense forms, booking travel, as required.
Provide support for boardroom use within the office including understanding of equipment and systems required for presentation purposes.
Assisting with the Set-up Purchase Orders in the Purchasing System and communicating the same to contractors and team members.
Provide administrative support to keep track of tenant insurance; read and understand lease requirements; follow up with tenants; keep tenant insurance binder and schedule of insurance list updated.
Providing administrative support including word processing, filing, copying, scanning, maintaining records, communication for staff/tenants.
Maintain filing system, tenant records, contract binders, manuals and tenant database for addresses and contacts.
Order office supplies, maintain office equipment and ensure the efficient operation of the office as required.
Provide administrative assistance for all Managers and Directors as required from time to time.

**Requirements**:
Post secondary education is an asset
Proficient computer skills, including workding knowledge of Microsoft Office: Word, Excel, PowerPoint
Excellent customer service skills with ability to deal with evolving tenant needs
Proven organizational skills; ablility to cope with changing tenant needs and deliver successful results within agreed upon time frames
Excellent verbal and written communication skills
Detail oriented; able to resolve problems using facts and sound reasoning
Self motivated, professional and flexible; ablility to work both independently and as part of a team

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.